Data management (SOE)

Question 1

What does GDPR stand for

Answer 1

General Data Protection Regulations 2016

Question 2

What does the GDPR 2016 refer to

Answer 2

Regulation to protect individuals personal data and privacy

Question 3

What is the Data protection Act 2018

Answer 3

Legislation on how organizations process personal data

Question 4

What are the key principles of the data protection act 2018

Answer 4

Ensures data is used:
Fairy, lawfully and transparently
used in the way it was intended
Not retained for longer than necessary
processed securely

Question 5

How does your organization comply with the data protection act

Answer 5

It is held securely
it is only retained for as long as necessary and is deleted when no longer required
confidentiality labels ensure no accidental information sharing

Question 6

What rights are under the GDPR

Answer 6

Right of access
right to be informed
right of rectification
Right to erasure
The right to object

Question 7

What do you understand by the word confidentiality?

Answer 7

Where information provided is not to be shared without permission

Question 8

What is meant by the term meta data and why is it important

Answer 8

Meta data is information about a specific piece of data
ie. in a cost plan meta data is author, file size and date the document created
it should be given the same treatment as the data itself

Question 9

What is the freedom of information act 2005?

Answer 9

UK legislation that controls access to official information
It permits the public access to information held by public authorities
it covers all information held not just information after the act came into effect

Question 10

What is a non disclosure agreement

Answer 10

Non disclosure agreements protect the sharing of confidential data
usually used prior to sharing confidential information, recipients and clients will sign an NDA

Question 11

Which different sources of information do you use in your day to day surveying

Answer 11

RICS guidance notes
Contract documents
Previous tenders
Cost plan
Valuation

Question 12

What is BCIS, explain what it contains, how can you use it to calculate inflation?

Answer 12

Building Cost Information Service (part of the RICS). its supplies detailed cost information and tracks tender price indices

use the BCIS for the required periods

Question 13

Who are the key persons outlined within the GDPR

Answer 13

Controller - determined the purposes and means of processing data

Processor - Processes on behalf of the controller

Data protection officer - Required by GDPR. responsible for overseeing data protection

Question 14

What are the fines for a data breach and when do you have to report a breach

Answer 14

£17.5M and 72 hours