Procurement & tendering (SOE)

Question 1

Name some types of procurement routes

Answer 1

Single stage - Price offered for the whole of the construction works
Two - stage - Hand in hand with PCSA, price for PCSA to aid in design and pre construction activites, then revisited for a price to complete construction works
Negotiated tender - Single stage with a single contractor. Contractor returns price then the price is negotiated after

Question 2

Advantages and disadvantages of single stage

Answer 2

ADV: Cost certainty early, most competitive price
Dis: Contractor could not fully understand requirements meaning risk allowance to be higher, Longer programme to include tender period

Question 3

Advantages and disadvantages of two stage

Answer 3

Adv: increased contractor involvement in design, some degree of competition, ability to overlap design and tendering

dis: programme implication for tender process, lack of full competition

Question 4

Name some types of tender selection

Answer 4

Open tendering (anyone can express interest via find a tender)
Selective tendering (shortlisted contractors)
single contractor

Question 5

What is a PQQ and why would you use it

Answer 5

Pre qualification questionnaire

Question 6

What would you include in a PQQ

Answer 6

Case studies of relevant projects
Expertise to similar projects
company accounts information
H&S information
Methodology statement

Question 7

What information would you include in a traditional contract type

Answer 7

Bill of quants or pricing doc
Preliminaries doc
design information
any CPD elements

Question 8

What information would you include in a design and build contract type

Answer 8

Employers requirements
pricing doc

Question 9

What information would you include in an NEC contract type

Answer 9

depends on options but:
Works infomation
Site information
Contract data part 1

Question 10

What is Alternative 2 in JCT

Answer 10

A method for dealing with tender qualifications or amendments. It provides a way for the employer to respond to a non complaint bid

Question 11

Name a time you have advised a client on procurement route

Answer 11

During an NHS hospital project, I advised that the optimal procurement route was traditional due to the relatively straightforward nature of the project, and the completion of a number of similar projects with experienced design teams and therefore the project could see cost efficiencies through lower prelims

Question 12

What has MEAT been superseded by

Answer 12

MAT (Most advantageous tender) allows price to be optional giving authorities flexibility to focus on quality and social aspects of a project

Question 13

in your opinion which JCT contract has the most risk for the client and why

Answer 13

A traditional JCT form (i.e SBC) Due to client holding design responsibility

Question 14

Under the current market conditions, what is the preferred procurement route

Answer 14

Depends on the project completely. But I would recommend D&B due to transferring risk to the contractor and having a single point of responsibility

Question 15

What would you typically include in a tender pack

Answer 15

ITT, form of tender, draft contract, project information, tender scoring matrix, pricing doc

Question 16

What is alternate 1

Answer 16

A way of dealing with errors in tender submissions under the JCT

Alt 1 - Confirm or withdraw

Question 17

Under the alternate provisions in JCT what needs to be included?

Answer 17

Signed letter by both parties. Contractor to make an endorsement of their offer

Question 18

When should the selected alternate provision be stated and where?

Answer 18

Before the contractors are issued tender documents. The chosen provision should be indicated in the ITT and project information docs

Question 19

Why did you chose alternate 2?

Answer 19

Allowed for better partnering between the parties
Allowed for better tender competition and therefore better costs for the client