1
Q
What is ISPS?
A
International ship and port security code
2
Q
Who does the ISPS code apply to?
A
All Passenger ships
Cargo ships over 500GT
Mobile offshore drilling units
Port Facilities serving the above
3
Q
Who does ISPS not apply to?
A
Warships
Vessels owned by a government engaged in government non commercial services
4
Q
How many levels in ISPS?
A
3
5
Q
Explain the ISPS levels.
A
Level 1 - normal
Level 2 - heightened for non-specific threat
Level 3 - Heightened for an imminent threat
6
Q
Explain the response of ISPS levels
A
L1 - normal - inspection of oncoming personnel and stores at regular frequency
L2 - Hardening gear deployed - inspection of all oncoming personnel and stores or visitors stopped
L3 - Vessel is shutdown - crew to citadel
7
Q
Who do you inform if you raise the security level?
A
Port authority
CSO
Flag state
8
Q
You are about to enter a port where the security level is higher than the ship’s level, what do you do?
A
Go to the higher level
Inform flag state
Inform company security officer
Liase with PFSO
9
Q
How is security managed onboard?
A
Through the ship security plan and the security levels
10
Q
How is security managed in port?
A
Use of DOS
Port Controlling Access to port / ship controlling access to gangway
Good lighting around vessel
Doors tamper tagged / padlocked
Deck crew doing rounds
11
Q
What are the documents/certs required as part of ISPS?
A
Ship security assessment
Ship security plan
Interim Ship security certificate
International Ship security certificate
Continuous synopsis record
Declaration of security
12
Q
What is a ship security plan?
A
A ship specific plan for detecting, preventing and mitigating security threats to the ship
13
Q
Where is the SSP kept and what can the Port state do with it?
A
Locked in a safe
Port state can ask for specific information but cannot peruse the plan
14
Q
What is a international ship security certificate?
A
Issued by flag after SSP is approved and verified
Verification done before ship enters service
Renewed every 5 years with at least one intermediate verification
15
Q
What is a CSO, what do they do?
A
Company security officer:
Ensures SSA is completed, SSP made, submitted for approval, and then followed and maintained
Arranges internal audits
Ensures personnel are adequately trained
Ensure SSP is correct
Enhances security awareness
Advises level of security threats
16
Q
What convention does the ISPS Code come under?
A
SOLAS
17
Q
What records are kept under the ISPS code?
A
Continuous Synoptic Record
Records of drills + Training
Security Logbook
18
Q
Who can be a ships security officer?
A
Someone with the Ship Security Officer STCW course
19
Q
Can the master be the SSO?
A
The ISPS code says the SSO must be “accountable to the master”
So no, but exceptions to this may exist
20
Q
What are the ship based requirements of the ISPS code?
A
Ships security officer
Company Security Officer
Ship security plan
Security Equipment
Drills, Training and Logkeeping
21
Q
How does the ISPS code primarily affect the day to day running of the ship?
A
Security Levels
22
Q
What is the role of the ship security officer?
A
Work with the master to ensure the requirements of the ship security plan are met and liaise with PFSO and CSO
Conduct onboard training and drills as required
23
Q
What should be done if you enter a port with a higher security level than the port?
A
Inform and discuss with the PFSO
24
Q
What is the ISPS requirement for drills?
A
Every 3 months onboard
Yearly joint exercise
25
What scenarios might you use for an ISPS drill?
Bomb search
Pirate Attack
Stowaway Search
Lockdown / evacuation
26
Who signs a decleration of security?
SSO (or master)
PFSO
27
What is the difference between an LRIT and AIS?
AIS publically broadcasts continuously
LRIT send periodic private transmissions
28
Who does the LRIT send messages to?
Flag State
29
How often does the LRIT transmit?
6 Hours
30
What does the LRIT transmit?
Ships identity
Ships Position
Time of above position
31
Can the LRIT be turned off?
The master may turn the system off if they deem it necessary, the ship is going into drydock/layup, flag state instructs you to
If you do turn it off, log it in the "ships log"
This may be the OLB or "Special purpose Log"
Solas CHV19.7.2 , CHV28.1, RESOLUTION A.916(22)
32
Vessel if proceeding up the west coast of africa, what is the main security concern?
Piracy
33
Can a ship be on a lower security level than the port?
No
34
Where can you get piracy information?
BMP 5
Security Charts
EGC's
Company Security officer
35
What needs to be done if visiting a port / completing an STS with a ship which is not ISPS compliant?
Fill a decleration of Security
36
How would you find out what actions are required at each security level?
Check the Ship security Plan
37
Who can see the ships security plan?
Ships security officer
Ships Master
Company Security Officer
Auditor Conducting a security audit
38
Can Port State Control see the ships security plan?
If the PSCO suspect they have seen a situation which is not in line with the SSP, they can be shown the portion of the SSP which describes that particular item
39
Who is to provide information to the ship regarding security (other than the ISPS code itself)
The CSO
40
What do you do with an unmarked unexpected box on the quayside?
Inform Master
Contact PFSO / Port security
Verify the box's origin and contents before bringing on board
41
What is a Declaration of security?
An agreement between two interacting facilities (ships,barges,ports) as to the security precautions, procedures and responsibilities
42
What sort of things will be on a declaration of security?
Date
Period of Validity
Security Level of Port + Ship
Gangway/access security
Planned operations - stores, cargo, bunkers
Handling unaccompanied Baggage
Any movements between port + ship
Signatures of PFSO + SSO
Contact Details for PFSO + SSO
43
When would a declaration of security be used?
The ship is operating at a higher security level than the port facility
Flag or port state requires it for certain ports/ship types
There has been a security threat or incident with the ship/port
The ship is working with a Non-ISPS port or Ship
During STS Operations with a Non-ISPS Ship
44
Do you always need a declaration of security? Would you use one anyway?
No
Probably, the security arrangements need to be discussed either way
45
Who decides the security level in a port?
Port State
46
Who decides the security level on ship?
At sea:
Flag state - Via CSO
Master may increase if deemed necessary
In Port:
Same level as port (or higher if warranted)
47
What info/docs would the ship send to a port relating to ISPS?
ISSC
Security Level
List of last ten ports
48
What is the SSAS?
Ship Security Alert System:
A Panic Button on board ship with at least 2 secret activation points (one of which is on the bridge)
49
What should the SSAS do when activated?
Initiate a ship to shore security alert
Not transmit to other ships
Not raise alarm onboard ship
Not turn off until deactivated or reset
50
What piece of equipment does the SSAS generally work through?
Sat-C, it sends a pre-programmed message to a pre-programmed address
51
What are the Parts of the ISPS code?
Part A - Mandatory
Part B - Recommended
52
Whats a recognised security organisation?
An organisation recognised by flag state to conduct ship's security assessments, security audits, make or approve Ship Security Plans
53
What security equipment would be found on board?
AIS
LRIT
Vessel Hardening Equipment
UHF Radios
CCTV
Night vision binoculars
54
Whats in a ship security plan?
Stamp on the front to indiciate it is approved
Part A - General Security precautions for the ship, drills etc
Part B - Ship specific repsonses to specific scenarios, SSAS use - Part B is more private
55
What events must occur for a ship to be ISPS compliant and in what order?
Ship security assessment completed
Ship security plan made
Interim ISPS Cert Issued
Ship Security Audit Carried out
ISPS Cert issued
56
How long can an interim ISPS cert be valid per the ISPS and Per Irish Legislation?
ISPS: 6 months (no extensions)
Ireland: 5 Months
57
Can an Interim ISPS certificate be given an extension? What about under Irish legislation?
No, it is the only certificate that cannot get interim extensions or exemptions
58
Who can carry out a ship security assessment?
Flag State
Recognised Security Organisation
59
Who can make a ship security plan?
Flag State
Recognised security organisation
60
Can the RSO who carried out a ship security assessment, also make the ship security plan for the same ship?
Yes, but they cannot be the one to review + approve it
ISPS Part A - 9.2.1
61
What is a continous synopsis record?
It is an onboard record of the history of a ship which is ISPS compliant
62
What is on a continous synopsis record?
Flag State
Date of Registry
IMO Number
Ships Name
Port of Registry
Owners Details
Bareboat Charterer Details
Operating Company Details
Class Society Details
Details of Ship Changing Flag / Owner
63
If a ship changes owner / flag, where does the continous synopsis record go?
It stays on board the ship
64
Who can update the continous synopsis record?
Ships master or officer of the flag state
65
How do you ensure security deck rounds are being properly carried out in port by the crew?
Ensure crew is properly briefed
Spot checks
66
How are the crew to carry out security deck rounds?
Always at least one person moving around the deck
Access point never left unattended
Maintain Visitor Log
Checking over shore side and sea-side
Checking mooring lines
Spot checks of tamper tags / padlocks on external access points
Regular check-ins with OOW
67
What do you do with stowaways if they are found onboard while still in port?
Contact PFSO / take actions as per the SSP/DOS
68
What to do with stoaways if they are found onboard after leaving port?
Report to flag state
Report to CSO
Consult SSP
Ensure stoway is cared for
Try to establish identity
69
What will have to happen after a stoway is dealt with?
Review of SSP to understand if any weaknessess can be rectified
70
What is a PFSO and what do they do?
Port Facility Security Officer:
Responsible for the development, implementation, revision and maintenance of the port facility security plan and for liaison with the SSO's and CSO's
71
When might a ship get an interim security certificate?
New build
Change of Flag
Change of company/owner/operator (depending on flag state rule)
72
What is required for an interim security cert to be issued?
SSP must be being implemented on board
SSP must have been submitted for approval
SSAS must be fitted
CSO must have reviewed the SSP and arranged the audit for verification after 6 months
Those onboard must be familiar with their security duties
73
Can a flag state inspector view your SSP? Why?
Yes, as they issued it, it was already assessed and approved by them.
74
What is a ship security assessment?
An assessment, which must include an on-site assessment, to identify key shipboard operations, possible threats, weakensses of infrastructure policies and procedures, which in turn is used in the development of the SSP
75
What are the security drill requirements, relating to crew changes?
When more than 25% of crew change in one go and they have not taken part in one in last 3 months, must have a drill within one week of the crew change
76
Port state has gained access to restricted areas onboard the ship. What are your actions?
Assuming they were not escorted as part of their inspection:
Treat as security incident
Report to CSO / Flag state
Discuss with PFSO (Depending on what happened)
SSP may need to be reviewed
77
How do you find the security level for a port?
Through the PFSO / CSO
78
How do you prove compliance with your SSP to PSC if you cannot show them the plan?
Show them the records of training, drills, and exercises
79
What is the procedure for entering a non-ISPS port?
Notify the DOT at least 21 days prior
Forward all the relevent / available information to the DOT (both on the ship and the port)
On arrival complete DOS with PFSO
Put additional security measures in place (as required)
80
What is the retention requirement for security records relating to drills, exercises, DOS etc?
3 years
81
What has to happen if the details on the CSR change (e.g. ship name change)?
Flag state has to issue a new one with updated details
Old ones must be retained onboard
82
What will be in the ships CSR file?
All the CSR's ever issued to a ship
All the ammendment forms ever issued
An index of the ammendment forms
83
You are getting a bunker barge alongside which isnt ISPS compliant what would you do?
DOC
84
What equipment is required under ISPS?
AIS
SSAS
85
What security equipment is required by SOLAS?
SSAS
86
Armed guards on irish ships?
There doesn’t appear to be specific rules or guidance on this.
Contact the CSO/Flag before taking armed guards onboard.
Per the IMO this is up to the individual flag states to decide how they feel, is legally and operationally very complex, do not just do
87
Who does the SSAS inform when activated?
Flag and/or CSO
88
There is a box with no markings left at the gangway, you think it might be spares for engineers, what will you do with it?
Leave it where it is
Contact PFSO / port security to see where it arrived from
89
Can a ship and port be at different levels?
you can be higher than port
90
Difference between LRIT and AIS?
AIS publicly available, LRIT not
91
What should be in the security log?
Drills Trainings
Level Changes
Last ten ports and levels of each and if DOS was used
92
Who informs the local administration if the SSAS is activateD?
CSO
93
What equipment does a coastal state have available to it in relation to security?
AIS on ships
LRIT?
94
Who needs what personal certificates onboard related to ISPS?
Ship Security Officer
Desingated Security Duties
Security Awareness
95
How many activation buttons does the SSAS have?
Bridge and at least one other location
96
How often would the SSP be checked/ammended?
After internal Audits
In response to experience or changing circumstance
97
What would you do if you found out the next ship up on the berth is at level 2 and you are at level 1?
Contact the PFSO to clarify what the situation is, do you need to level 2 also etc
98
How would you carry out a stowaway search?
As Per SSP
Brief prior start
Conduct so that stoways cant circle around search team
99
What surveys are required for the international ships security certificate?
Initial
Intermediate (Y2 or Y3 annual)
Renewal (5 Years)
100
Is the intermediate survey date of the ISSC based on the date of expiry or the date of issue of the certificate?
Issue (but the difference will likely be irellevant, surveys are normally carried out +- and with respect to port calls etc)
101
What ships are required to have an international ships security certificate?
Cargo - ≥500GT
Passenger - All
102
Which Passenger Ships are required to have a International Ship Security Cert?
All of them
103
Where does the intermediate survey for the ISSC get recorded?
On the ISSC itself
104
Who can issue an ISSC?
Flag state or RSO acting on behalf of flag state
105
What actions are required of a ship at ISPS level 1?
1.Ensuring the performance of all ship security duties
2. Controlling access to the ship;
3. Controlling the embarkation of persons and their effects
4. Monitoring restricted areas to ensure that only authorized persons have access;
5. Monitoring of deck areas and areas surrounding the ship;
6. Supervising the handling of cargo and ships stores; and
7. Ensuring that security communication is readily available.
106
What precautions would you take agianst piracy?
As per SSP / BMP / CSO
Layered approach (Detect / Deter / Mitigate)
Engage with UKMTO reporting
Vessel hardening
Travel in convoy
Keep well offshore
Full Speed ahead
Extra lookouts
107
Scenario: You have a small vessel indicating they are in distress, but you are in an area prone to piracy, what do you do?
Contact MRCC and CSO,
You have an obligation to assisst under SOLAS,
But only to the extent it does not endanger your own vessel,
So approach with caution,
Bear in mind primary responsibility is to your own ship,
Prepare your own ship for pirate attack before approaching (as per SSP),
If possible allow rescue or military vessel to assist,
If any sign of trouble - leave immedietly
108
If you take on a bunch of undocumented migrants in a resuce, what certificate would this affect?
None, assissting those in distress does not invalidate any certificates
109
Scenario: you come across a boat of "undocumented migrants" in distress
Make contact with CSO, MRCC
Try and get MRCC to send rescue craft
If taking onboard is unavoidable, follow guidance in SMS, SSP, or publications
Before taking onboard try and get guarantee from port state that they will permit landing of those rescued
110
What do you need to be careful of in your oral if discussion of "undocumented migrant boat in distress" comes up?
While there may be some special security considerations assossciated with this, ultimately, you have an obligation to assist vessels in distress.
These are "survivors of a stricken vessel" not "undocumented migrants" as far as you are concerned. The situation may be politically complex, but not legally when it comes to your actions in the moment
111
Differentiate between Administration, recognised organisation and recognised security organisation.
Administration is the flag state
Recognised organsiation is one that is permitted to carry out certain surveys on behalf of the flag state
Recognised security organisation is one that is permitted to carry out ISPS code surveys on behalf of flag state
112
How might you pass through specific areas of heightened security concern? Bab-el-mendeb etc
In convoy with other ships
113
What security precautions might you take in piracy areas?
As per SSP
Razor Wire
Breakaways
Mannequins
All externals padlocked / secured
No one forward of accomodation block
Citadel prepped (food blankets etc)
Evictors
RPG Netting
Extra lookouts / watch officers
Reporting to UKMTO
Security Drill prior transit
114
When can the SSP be ammended and by whom?
Ammendments can be proposed by CSO/SSO, but must be approved by the administration before being put into place
115
Who is involved in the creation of the SSP?
CSO (organises)
SSO (assissts with completing SSA)
RSO/Flag (complete SSA/SSP)
116
When would you raise the security level onboard?
At direction of CSO
At direction of Flag
When port is at a higher level
When the master feels is necessary
117
How do you test security equipment?
LRIT: you don’t, they will contact you rapid if it stops transmitting
SSAS: Per instructions in SSP (normally it’s a pre-formatted e-mail sent through the SAT-C, so for external test you change the e-mail to TEST TEST TEST and then send hit the alert button)
118
Who monitors the LRIT?
Flag State
Port State
119
Can anyone be a gangway watchman?
Need designated security Duties cert
120
If a vessel is laid up for 6 months +, what certificates become invalid / will need renewing?
ISM - SMC
ISPS - ISSC
CMM
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