Project Initiation

Question 1

RACI chart

Answer 1

1 Responsible
2. Accountable
3. Consulted
4. Informed

Question 2

Things to determine during initiation

Answer 2

1. Scope
2. Goals
3. Deliverables
4. Success criteria
5. Stakeholders
6. Resources

Question 3

Stakeholder

Answer 3

people who are interested in and affected by the project’s completion and success.

Question 4

Essential project roles

Answer 4

1. project sponsors,
2. customers,
3. team members,
4. the project manager.

Question 5

RACI charts

Answer 5

help clarify roles and responsibilities and prevent confusion on who takes ownership of which tasks

1. Responsible: who gets the work done
2. Accountable: who makes sure the work is done
3. Consulted: who gives input or feedback
4. Informed: who needs to know the outcome

Tip: use roles rather than names

Question 6

Primary stakeholders

Answer 6

directly affected by the outcome of the project

i.e. team members, senior leaders, and customers

Question 7

Secondary stakeholders

Answer 7

indirectly affected by the outcome of the project

i.e. project’s point of contact in legal

Question 8

Project sponsor

Answer 8

initiates the project and is responsible for presenting a business case for its existence, signing the project charter, and releasing resources to the project manager.

Question 9

Steering committee

Answer 9

a collection of key stakeholders who have a high level of power and interest in a project.

Question 10

Initiating processes

Answer 10

1. Develop project charter
2. Identify stakeholders

Question 11

Initiating process group purpose

Answer 11

The purpose of the project group is to alight stakeholder expectations and the project purpose, inform stakeholders of the scope and objectives, discuss how their participation in the project and ist associated phases can help to ensure their expectations are met

Question 12

Business documents

Answer 12

Documents that are generally originated outside of the project but are used as inputs to the project, i.e.

1. business case
2. benefits management plan

Question 13

Benefits of revisitind initialing process at the start of each project phase

Answer 13

1. helps keep the project focused on the business need that the project was undertaken to address
2. project charter, business documents and success criteria are verified
3. influence drivers, expectations and objectives of the project stakeholders are reviewed

Question 14

Key benefits of developing a project charter

Answer 14

1. provides a direct link between the project and the strategic objectives of the organization
2. creates a formal record of the project
3. shows the organizational commitment to the project

Question 15

Project Charters Inputs

Answer 15

1. Business documents
2. Agreements
3. Enterprise environmental factors
4. Ogranizational process assets

Question 16

Project charter: outputs

Answer 16

1. Project charter
2. Assumption log

Question 17

Project Charter: Tools & Techniques

Answer 17

1. Expert judgements
2. Data gathering
3. Interpersonal skills
4. Meetings

Question 18

The project initiator / sponsor should

Answer 18

be at the level that is appropriate to procure funding and commit resources to the project

Question 19

Identify stakeholders

Answer 19

1. the process of ientifying project stakeholders regularly and analyzing and documenting relevant information regarding their interests, involvement, interdependencies, infcluence and potential impact on project success.
2. should be performed at the start of each phase and when a significant change in the project or in the organization occurs.
3. each time the project management plan components and project documents should be consulted to identify relevant project stakeholders

Question 20

Key benefit of: Identify stakeholders

Answer 20

enables the project team to identify the appropriate focus for envegement of each stakeholder or group of stakeholders

Question 21

Identify stakeholders: outputs

Answer 21

1. stakeholder register
2. change requests
3. project management plan updates
   -> requirements management
   -> communications management plan
   -> risk management plan
   -> stakeholder engagement plan
4. project document updates
   -> assumption log
   -> issue log
   -> risk register

Question 22

Identify stakeholders: Inputs

Answer 22

1. Project charter
2. Business documents
   3 Project management plan
3. Project documents
   -> change log
   -> issues log
   -> requirements documentations
4. Agreements
5. Enterprise environmental factors
6. Organizationa process assets