Section 14 : Prepare and execute task management steps

Question 1

How to identify the task ?

Answer 1

• What needs to be done
• What the outcome should be

Question 2

How to estimate the effort ?

Answer 2

• How long the task is likely to take
• The resources that will be needed

Question 3

How prioritize the task ?

Answer 3

• Determine the importance of the task relative to other tasks
• Assign the task a priority level

Question 4

How to assign the task ?

Answer 4

• Decide who will be responsible for completing the task
• Assign the task to the responsible person

Question 5

How to break the task down ?

Answer 5

• Small
• Manageable

Question 6

How to create a schedule ?

Answer 6

• Schedule
• Timeline

Question 7

How to track the progress ?

Answer 7

• The task is on track
• Make any necessary adjustments

Question 8

How to review and adjust ?

Answer 8

• Review the results
• Make any necessary adjustments to the process

Question 9

What are the success criteria in adaptive project management tasks ?

Answer 9

• Progress
• Success – Definition of Done (DoD)
• Clear
• Measurable
• Achievable
• Aligned with the overall objectives of the project

Question 10

Give some success criteria examples ?

Answer 10

• Meeting deadlines for deliverables
• Staying within budget
• Achieving a certain level of quality in the final product
• Meeting or exceeding customer or stakeholder expectations
• Improving efficiency or productivity
• Meeting regulatory or compliance requirements

Question 11

How to establish a success criteria ?

Answer 11

• Guide decision-making
• Ensure the project stays on track
• Identify issues
• Pinpoint challenges need to be addressed

Question 12

How to prioritize tasks in adaptative project management ?

Answer 12

• Most important
• Time-sensitive
• Urgency (* Have a tight deadline
• Need to be completed in order to meet a critical milestone)
• Importance (* Highest priority should be given to tasks that are critical to the success of the project)
• Dependencies (* Tasks that depend on the completion of other tasks should be given priority * Prioritizing dependencies helps ensure the project stays on track)
• Resources (* Scarce
• Specialized
• Prioritizing resources will help to ensure they are used effectively)
• Risk
  (* Tasks that carry a high level of risk should be given priority
• Prioritizing risk minimizes the potential impact on the project)

Question 13

How to prioritize tasks in adaptative project management ?

Answer 13

• Create a list of all the tasks that need to be completed
• Rank the tasks according to the criteria
• Ensure the team is focused on the most important work
• Prevent delays or roadblocks