Chapter 10: Matching

Question 1

How is matching defined in Workday?

Answer 1

How procurement documents match against each other to ensure accuracy of prices negotiated and quantities received

Question 2

What is a match exception?

Answer 2

Warning indicator that identifies when an invoice & a PO are in conflict with each other, preventing payment to supplier

Question 3

True or False: Workday defines matching comparison at the document line split, line, or header level

Answer 3

True

Question 4

Can you configure matching with a percentage or cost tolerance?

Answer 4

Yes

Question 5

What is the two way matching method?

Answer 5

PO = Invoice

Question 6

What is the three way matching method?

Answer 6

PO = Receipt = Invoice

Question 7

What is the most common matching method?

Answer 7

Three way method

Question 8

What is the four way matching method?

Answer 8

PO = Receipt =Invoice = Quality Inspection

Question 9

At what point in the procurement process does the system first evaluate matching?

Answer 9

Creation of an invoice

Question 10

Which match exception situation is most likely to lead to a match exception override?

Answer 10

There is a large currency exchange rate difference on the PO date vs the invoice date

Question 11

Where can you define what fields Workday should evaluate for matching?

Answer 11

Match Condition Rules

Question 12

When would you use a four way match?

Answer 12

High value items

Question 13

If you’re looking to match the PO, receipt, inspection, and invoice, where would you setup the inspection step?

Answer 13

Receipt BP

Question 14

True or False: a change order is the most current version of a PO?

Answer 14

True

Question 15

True or false: matching uses the original version of the PO, regardless if the PO had changes or edits

Answer 15

False, matching will look at the most recent version of the PO

Question 16

What are Match Condition Rules?

Answer 16

Rules that define tolerances for match processing on supplier invoice headers & lines

Question 17

What are Match Exception Reasons?

Answer 17

Explain why a supplier invoice is in match exception

Question 18

What are Match Rules?

Answer 18

Tie match conditions to the match exception reason

Question 19

What are Match Rule Sets?

Answer 19

Create match rule sets for companies & company hierarchies

Question 20

True or False: If the invoice’s header company is unassigned to a match rule set, invoices against this company will not process through matching

Answer 20

True

Question 21

What BP handles match exception override requests?

Answer 21

Supplier Accounts Match Exception Override

Question 22

How is receiving of services accomplished in Workday?

Answer 22

Receiving milestone amounts (i.e. 100 hours logged)

Question 23

What are the four ways you can configure matching?

Answer 23

1. Match Condition Rules 2. Match Exception Reasons 3. Match Rules 4. Match Rule Sets

Question 24

Match Condition Rules + Match Exception Reasons =

Answer 24

Match Rules

Question 25

What is the final matching document?

Answer 25

Invoice

Question 26

In order, what three BPs does matching occur on?

Answer 26

1. Supplier Invoice Event, 2. Supplier Accounts Match Event, 3. Supplier Accounts Match Exception Override Event

Question 27

What is the main BP that captures the overarching matching process (i.e. has other BPs inside of it)

Answer 27

Supplier Invoice Event

Question 28

Give an example of a match condition rule

Answer 28

Price Difference, Missing Receipt

Question 29

What steps would you take if you want to stop supplier invoices from being processed if the unit price difference is greater than 5% for a GMS Company Hierarchy PO?

Answer 29

1. Create Match Condition Rule 2. Create Match Exception Reason 3. Create Supplier Accounts Match Rule 4. Create Supplier Accounts Match Rule Set

Question 30

What task do you run to create a reason for a match override?

Answer 30

Maintain Supplier Accounts Match Override Reasons

Question 31

In a four way matching process, where does the inspection step occur?

Answer 31

Receipt BP

Question 32

Is matching process in real-time or do you need to create a batch job?

Answer 32

Real-time

Question 33

When does matching process launch?

Answer 33

During receipt event

Question 34

What BP does Match exception override requests route through?

Answer 34

Supplier Accounts Match Exception Override Event

Question 35

What leaders does match exception override typically route to?

Answer 35

AP Operations Lead or Financial Manager