Chapter 9: Invoicing

Question 1

A Supplier Invoice Adjustment is commonly known as:

Answer 1

Credit memo

Question 2

What is a Supplier Invoice Request?

Answer 2

Non-AP workers enter a supplier invoice information. AP receives and creates an invoice

Question 3

What is the difference between Supplier Invoice Workbench and Supplier Invoice Work Area?

Answer 3

Workbench is where you create invoices, work area is already generated invoices

Question 4

You are an accounts payable data entry specialist. You receive an invoice from a supplier that you need to enter into Workday for processing. The invoice has one line for a forklift for 8,000 USD. You want to create this invoice using a line from an existing purchase order. Where should you go?

Answer 4

Supplier Invoice Workbench

Question 5

You are an accounts payable data entry specialist. You receive an invoice from a supplier that you need to enter into Workday for processing. The invoice has one line for a forklift for 8,000 USD. When the invoice is in progress, how can you review who can perform the next step?

Answer 5

Go to Process History on the invoice

Question 6

How does Workday determine payment terms on a supplier invoice?

Answer 6

First remit-to connection, if not available then supplier

Question 7

What helps identify the source and priority of supplier invoices as they are created?

Answer 7

Work queue tags

Question 8

What report helps manage outstanding payables and cash flow?

Answer 8

Supplier Accounts Aging

Question 9

How do work queue tags help with supplier invoicing?

Answer 9

Help identify the source and priority of supplier invoices as they are created

Question 10

What would you do if you wanted to move important invoices to the top of the work queue?

Answer 10

Create a High Priority Tag

Question 11

How do you assign invoices to individuals?

Answer 11

Supplier invoice assignment rules

Question 12

Is an invoice adjustment a new transaction with its own document # that is separate but linked to the original invoice?

Answer 12

Yes

Question 13

What are invoice adjustments similar to?

Answer 13

Debit & credit memos

Question 14

Can you generate a supplier invoice without a PO?

Answer 14

Yes

Question 15

How do you import invoices into Workday?

Answer 15

Submit Supplier Invoice workbench

Question 16

How do you mark a PO if it is prepaid?

Answer 16

Check the ‘Prepaid’ flag in the purchase order

Question 17

If you mark a supplier invoice line as prepaid, you are allowing:

Answer 17

The invoice to pay the supplier when the settlement runs

Question 18

True or false: You CANNOT process supplier refunds against supplier invoice adjustments

Answer 18

False, you can

Question 19

When is invoice netting used?

Answer 19

3rd party that is both a customer and a supplier

Question 20

What are tax only supplier invoices?

Answer 20

Track & pay taxes to suppliers or tax authorities configured as supplier

Question 21

Which procurement document can a tax-only invoice be linked to?

Answer 21

Original supplier invoice