Formal presentation

Question 1

WHAT IS A
PRESENTATION?

Answer 1

It is a developed, organized and
well-prepared talk or speech that
makes use of suitable aids.
Presentations are of three kinds,
depending on the time given for
preparation:

Impromptu

Extemporaneous

Seminar presentations

Question 2

Impromptu

Answer 2

Impromptu
presentations are
those where the
time given for
preparation is
minimal.

Question 3

Extemporaneous

Answer 3

Extemporaneous
presentations are the ones
where the time given for
preparation is adequate.
After adequate preparation,
you can outline the speech
and prepare lecture notes
and presentation aids,
practise the presentation and
then deliver it with ease.

Question 4

Seminar presentations

Answer 4

Seminar presentations
are those where
sufficient time is given
to write a research
article that can be read
out to the audience
using suitable
presentation aids.

Question 5

Five Phases

Answer 5

PLANNING
PREPARING
PRACTISING

PRESENTATION

EVALUATION

Question 6

PLANNING

Answer 6

Educational Background

Occupational
Background

Linguistic and cultural
background

Age group

Gender distribution

size

Question 7

There are gene rally two major purpose for which
a listener listener to a presentation. They are:

Answer 7

There are gene rally two major purpose for which
a listener listener to a presentation. They are:

1. To seek information
2. To make a decision after listening to the presentation.

Question 8

Once the speaker has analysed the audience and their purpose of
attending the presentation s/he should begin to prepare for the
presentation.

Answer 8

Step 1: Gather all ideas concerned with the topic of presentation,

Step 2: The speaker should organise all the points in a logical
order.

Step 3: The speaker should decide the points s/he will highlight
in the presentation.

Question 9

Parts of presentation

Answer 9

1. Introduction:

It should be brief, effective
and should tell the listener-
what will be presented.

2. Main body:

The main body of the
presentation should proceed
with logically arranged ideas.

Question 10

Presentation aids are:

Answer 10

PowerPoint Slides

Handouts

Overhead projector slides
(OHP)

Flip charts

Model charts

Real objects, viz. tool,
specimens or microscopic
slides that can be projected.

Question 11

Organizing the main body

Answer 11

Chronological pattern

Spatial pattern

Cause and effect pattern

Topical pattern

Question 12

Conclusion

Answer 12

The speaker is supposed to ensure
that the audience has followed the
presentation properly. For this, s/he
should sum up the presentation. The
conclusion should also be as
impressive as the introduction

Question 13

steps to effective presentation

Answer 13

Organizing the Presentation

Practising

Presentation

Evaluation

Question 14

Dos of presentation

Answer 14

• Thorough research
• Collect as much data as you can
• Organize the data in an appropriate
  order
• Prepare effective, appropriate, and
  clearly visible visuals and keep them in
  order.
• Ensure that the visuals are properly visible to
  all the audience.
• Introduce the presentation content to the
  audience
• Be careful about non-verbal communication
  and do not put on an act.
• Study the audience’s non-verbal cues to
  understand whether they are getting convinced
  or not
• Make all efforts to retain the audience’s
  attention

Question 15

Don’ts

Answer 15

• Assume anything without researching
• Leave any stone unturned in collecting the
  data
• Confuse the audience with inappropriate
  order of ideas.
• Present huge data in verbal form, convert
  them into non-verbal items and present them
  as visuals.
• Block the audience’s view of the visuals.
• Give complete information in the introduction
• Be careless about non-verbal communication
• Be rude or aggressive with your body language
• Argue or debate with anyone in the audience to make
  them believe you.

Question 16

Signposting

Answer 16

Openings: The title of my
presentation is…

My topic today is…

Introducing evidences: If you
look at…

Let me explain

Making recommendations: I
recommend that…

I think you should…

Summing up: Let me sum up..

To summarize my main points…

Question 17

Drawing attention:

Answer 17

As you
can see…

You will note that…

Question 18

Organiztion:

Answer 18

The first point I
wish to make is…

I have divided my
presentation into…sections.

Question 19

Barriers to Effective Presentation

Answer 19

Fear

Lack of preparation

Beating around the bush.