Technical communication-2

Question 1

Accuracy

Answer 1

• One must assure oneself of the accuracy of information before communicating.
• Any factual error will put a question
  mark on the reliability of the report or presentation and thereby reduce its effectiveness. Moreover,
  facts have to be recorded carefully and appropriately. Accuracy of expression demands that there
  should be no errors of grammar, spelling, punctuation, or usage.
• And also he/she should take care of pronunciation, accent, intonation, and non-verbal
  mannerisms.

Question 2

Accuracy demands__________________. Precision is the quality of being _________________________.

Answer 2

Accuracy demands exactness and precision. Precision is the quality of being exact, accurate and
definite.

Question 3

Brevity

Answer 3

• Brevity is the quality of being brief but comprehensive in expression.
• You must try to be as
  brief as possible and give maximum information in the minimum number of words possible.

Question 4

Clarity

Answer 4

• Clarity in communication is the quality of being unambiguous and easily understood.
• Clarity
  is achieved when the communicator has communicated his or her meaning to the reader or
  listener.
• In technical communication, clarity contributes to communicative effectiveness.
• You will not be able to achieve your communicative objective if you are not clear.

Question 5

VISUAL AIDS

Answer 5

• Arouses interest and focuses on essentials
• Leads the reader to quicker comprehension
• Supports and reinforces words
• Saves much time and effort in explaining and interpreting complex ideas
• Makes the description vivid and eye-catching
• Renders a professional flavour to the communication

Question 6

VISUAL AIDS IN TECHNICAL COMMUNICATION

Answer 6

• Tables
• Graphs
• Charts

Question 7

Tables

Answer 7

A table is a systematic arrangement of numbers, words, or phrases in rows and
columns, used to depict original numerical data as well as derived statistics.

Question 8

Graphs

Answer 8

Graphs are actually just another way of presenting the same
data that is presented in tables in a more impressive and interesting
way.

Question 9

Charts

Answer 9

There are two types of charts: organization charts and flowcharts.
Organization charts are generally used to illustrate the various positions or
functions of an organization. Most of the communication channels in an
organization are described through such charts.