What information and communication is appropriate for the GCG?
- Confirming lessons times -statement not a Q(mandatory evening before for lessons before 10h00 and before 09h00 for lessons after 10h00)
- Sending pics of GLE slip
- Congratulating students on tests or homework
- Letting team know that homework was not completed
- Checking up on homework or a test
What should not happen on a GCG?
- asking if a lesson is still on for today
- trying to set up a lesson or find available times to do a lesson (unless allowed by EL)
How should lessons be rescheduled?
Do not message straight on the GCG. First speak to the EL in charge of the student and they will confirm the change on the GCG.
If you can’t contact the EL, try reception or another EL. If you have to change it yourself, use direct message and then confirm on the group.
What is GPT policy regarding exiting a GCG.
- Exciting the GCG should be treated with delicacy - it is a powerful tool and parents monitor it regularly
- When no longer needed on a GCG group, ask the EL to remove you.
What is an AMP?
An awesome moment post - pic of video of positive moment sent to the GCG by GI’s
What are P&D groups?
Planning and Debrief Groups.
Groups for each student with the EL and all other tutors. No restrictions on communication - use it to request valuable info
What is the P&D 6QD protocol
A 6QD debrief must be sent to the P&D group between 12h00 on Saturday (or your last lesson if later) and 09h00 on Monday.
One VN covering all lessons and content with the student no matter how many lessons you had.
After completion of training, tutors are….
Added to the GI WhatsApp group. React and respond appropriately when notices, surveys etc are published
Where are lesson timetables loaded and remarks for each lesson recorded?
The GI portal
How far in advance should lessons be loaded on to the portal?
Up to 10 days in advance, but if there are fewer than 10 lessons in the student bundle scheduling far in advance is not advised (blocks other tutors)
Other than loading lessons, what kind of things can be done on the portal?
Requesting badges, logging EWAs, viewing your squad leader, generating payslips and downloading document etc
The portal is also used to log EWAs. What is the step by step process for logging EWAs?
- Work Items > GI Menu > Extra Work Authorisation
- Fill out form (student, commissioner, remuneration etc)
- Save extra work
Once work is done
- Click on work item and select day the work was completed
- Task automatically send to relevant EL
- Handled by commissioner - approved or denied
What on-going admin makes up the bulk of a GI’s payslip
- Remark completion
- GLE Note Filing
- Extra-work authorisation
What sections make up a GI’s payslip? (5)
- Lessons
- PIB (referrals, CTG and TOTW bonuses)
- EWA
- Misc
- Deductions
What are the final two options when creating your payslip?
To approve or query it
What needs to be done after your payslip is approved on the portal?
You need to send in your GLE Notes - Chronological PDF containing all of the slips from the month (before the 8th but ASAP)
What is a badge and why should a tutor apply for one?
- an internal merit system to recognise proficiency in a certain area
- badges increase chances of getting students (EL’s often begin by filtering for badges) and you get paid more per lesson when a badge applies
What are some examples of available badges?
SAT - SAT - Excelled in a College Board SAT
MARK - Expert Marker - High quality marking
KID - Little Ones - Good with those under 10
SEN - Remedial - Experienced with neuro-atypical/remedial students
How can one apply for a badge?
- Email your GSL with your badge request
- Include ELs who an vouch for your badge
- TOTW badges: GSL will contact admissions
- Complete Badge app form in GI resources folder
- Badge approval is qualitative - not approved in 7 days = declined. Improve and reapply
- Badges have varying expiry dates - reapply to maintain them
Generally, documents can be found …. or samply versions…..
- on the portal
- in the additional resources pack
What academic resources are available to tutors? (4)
- Shared online folder
- Printing
- Textbooks (can be purchased w approval)
- Lesson props (can be purchased w approval)
What does one do with the respective pages in a GLE notebook?
What ought one be mindful of when writing them?
White one - photographed and given to parents
Yellow - handed in at the end of the month
Green - kept for the GI’s records
The GLE slips will be read by all individuals invested in the students life - build up the student without being vague or dishonest
Aside from general professional expectations, what are some stand out rules for email communication via your Genius email address?
- Avoid abbreviations and emoticons
- Greeting and sign off - “Dr Mr ….”, “Kind regards…”
- Answer all questions and more
- Expect no privacy with regards to emails received in your Genius inbox or data from your google account
- Make use of a Genius formatted email signature
What is the purpose of syndicate? (3)
- discuss any challenges GI’s are facing with students
- offer support and advice to GI’s
- socialise and grow closer to fellow GI’s
