Information Technology Use

Question 1

What is the purpose of the Stockton Police Department’s information technology policy?

Answer 1

To provide guidelines for the proper use of department information technology resources, including computers, electronic devices, hardware, software, and systems.

Question 2

Define ‘computer system’ as per the policy.

Answer 2

All computers (on-site and portable), electronic devices, hardware, software, and resources owned, leased, rented or licensed by the Stockton Police Department for official use.

Question 3

What does ‘hardware’ include?

Answer 3

• Computers
• Computer terminals
• Network equipment
• Electronic devices
• Telephones (cellular and satellite)
• Pagers
• Modems
• Any other tangible computer device

Question 4

What is included in the definition of ‘software’?

Answer 4

All computer programs, systems, and applications, including shareware and firmware, excluding files created by the individual user.

Question 5

What constitutes a ‘temporary file’ or ‘permanent file’?

Answer 5

Any electronic document, information, or data residing on the system, including spreadsheets, calendar entries, appointments, tasks, notes, letters, reports, messages, photographs, or videos.

Question 6

What expectation of privacy do members have regarding department-issued technology?

Answer 6

Members forfeit any expectation of privacy with regard to emails, texts, or anything published, shared, transmitted, or maintained through department technology.

Question 7

True or False: The Department requires members to disclose personal usernames or passwords for social media access.

Answer 7

False

Question 8

What should members do if they encounter unauthorized access to department systems?

Answer 8

Report unauthorized access or use of computers, devices, software, or systems by another member to their supervisor.

Question 9

Can members copy or duplicate licensed software?

Answer 9

No, except for a single copy for backup purposes in accordance with the software company’s copyright and license agreement.

Question 10

What is the risk of installing unlicensed software on department computers?

Answer 10

It may expose the Department and involved members to severe civil and criminal penalties.

Question 11

What is the limitation on accessing technology resources provided by the Department?

Answer 11

Access must be strictly limited to department-related activities.

Question 12

What types of internet sites are members prohibited from accessing?

Answer 12

• Adult forums
• Pornography
• Gambling
• Chat rooms
• Similar or related internet sites

Question 13

What duty do all members have regarding the computer system?

Answer 13

To protect the computer system and related systems and devices from physical and environmental damage.

Question 14

What must members ensure when accessing sensitive or restricted systems?

Answer 14

Department computers and access terminals are not viewable by unauthorized persons.

Question 15

What is the protocol for sharing access passwords and logon information?

Answer 15

Confidential information and not to be shared.

Question 16

What authority do supervisors have regarding the inspection or review of computer systems?

Answer 16

The express authority to inspect or review the computer system, all files, and related electronic systems or devices.

Question 17

List some reasons for inspection or review of the computer system.

Answer 17

• Computer system malfunctions
• Problems or general system failure
• Lawsuit against the Department
• Alleged or suspected violation of any policy
• Records request for data disclosure
• Lawful department objective

Question 18

True or False: IT staff can extract files from the department computer system without supervisor approval.

Answer 18

False