Report Preparation

Question 1

What is the primary purpose of report preparation for officers?

Answer 1

To document sufficient information for memory refreshment, follow-up investigation, and successful prosecution.

Question 2

What should employees ensure about reports before submission?

Answer 2

Reports should be sufficiently detailed and free from errors.

Question 3

What is the responsibility of the assigned employee regarding reports taken during their shift?

Answer 3

To complete and submit all reports before going off-duty unless permission to hold the report has been granted.

Question 4

What must be done if a report or form is not legible?

Answer 4

The submitting employee must promptly make corrections and resubmit the report.

Question 5

True or False: Employees should include personal opinions in reports.

Answer 5

False.

Question 6

What types of incidents require written reports?

Answer 6

• All arrests
• All felony crimes
• Non-felony incidents involving threats or stalking behavior
• Certain specific policies (e.g., Use of Force, Domestic Violence, etc.)
• All misdemeanor crimes

Question 7

What types of incidents shall be documented using the appropriate approved report?

Answer 7

• Use of force against any person
• Firearm discharge not resulting in injury or death
• Missing person reports
• Traffic collisions where information exchange is inappropriate
• Suspicious incidents regarding children’s safety
• Protective custody detentions

Question 8

What specific types of death cases require investigation and documentation?

Answer 8

• Sudden or accidental deaths
• Suicides
• Homicide or suspected homicide
• Unattended deaths
• Found dead bodies or body parts

Question 9

When should reports be taken for injuries and property damage involving City personnel?

Answer 9

When an injury occurs to a community member due to a City employee, or damage occurs to City property as a result of a crime.

Question 10

What must be reported when a child 18 years or younger suffers a gunshot wound?

Answer 10

An unintentional or self-inflicted gunshot wound must be reported.

Question 11

What is the protocol for handling reports involving juveniles?

Answer 11

Reports involving juvenile suspects and victims require additional considerations and must follow specific procedures.

Question 12

What is required for extra jurisdictional reports?

Answer 12

They must be handled according to the Outside Agency Assistance Policy and documented as a significant incident report.

Question 13

Fill in the blank: Community members are required to submit reports via the _______.

Answer 13

online reporting portal, Telephone Report Unit (TRU), or lobby.

Question 14

What types of reports can be submitted through the online reporting portal?

Answer 14

• Lost property
• Thefts under $10,000
• Vandalism with no suspect
• Residential and business burglaries
• Vehicle burglaries or tampering
• Identity theft without a suspect

Question 15

What should community members be referred to for lobby reports?

Answer 15

Circumstances that qualify for online reports and additional cases like stolen vehicles without suspects.

Question 16

What types of incidents can the Telephone Report Unit accept?

Answer 16

• Minor crimes
• Not in progress
• No physical evidence at the scene
• No known and identifiable suspect

Question 17

What confidentiality measures must be taken for victims of certain crimes?

Answer 17

Victims may request their names to be withheld, and confidentiality must be noted in reports.

Question 18

What is the general policy regarding the expeditious reporting of incidents?

Answer 18

All officers and supervisors should act promptly and efficiently in preparing and processing reports.

Question 19

What must supervisors do regarding report corrections?

Answer 19

Review reports for content and accuracy and communicate necessary corrections to the author.

Question 20

True or False: Reports approved by a supervisor can be modified without authorization.

Answer 20

False.