Procedure 914

Question 1

.03 PROVISIONS

Members of the San Antonio Police Department anticipating voluntary separation from the Department are requested to contact the __________ at least thirty (30) days prior to the effective date of separation. This time period is necessary for the Department to process the member’s separation in order for the member to receive his/her final pay check as early as the first pay date following his/her separation date.

Answer 1

Payroll Services Office

Question 2

.04 VOLUNTARY SEPARATION

5. Contact the __________ to obtain approval for a leave of absence; and the __________ for a military leave of absence from the Department.

Answer 2

Office of the Chief

Payroll Services Office

Question 3

.04 VOLUNTARY SEPARATION

Within __________ of the member’s last tour of duty, the member shall contact the units listed on the Separation Next Steps Form # 07, to relinquish all Department and unit-issued equipment.

Answer 3

seven (7) calendar days

Question 4

.04 VOLUNTARY SEPARATION

2. Contact the current unit of assignment to inform the __________, on an incident report report, of his/her intention to separate from the Department.

Answer 4

Unit/Shift Director

Question 5

.04 VOLUNTARY SEPARATION

After all Department-issued equipment and unit-issued equipment has been relinquished and verified by the __________ signature the Unit/Shift Director shall forward the Sworn Separation Check List Form # 06, form to the Payroll Services Offices for final verification.

Answer 5

Unit/Shift Director’s/Supervisor’s

Question 6

B. Suspension - more than fifteen (15) days
1. A member being relieved of duty to serve a suspension of more than fifteen (15) days shall relinquish all Department-issued equipment and unit-issued equipment to his __________ or __________on or before the member’s last working day before serving the suspension.

Answer 6

Division Commander

immediate supervisor

Question 7

B. Suspension - more than fifteen (15) days

2. The member’s Division Commander or his or her immediate supervisor the shall have a completed SAPD Form #113, Property Receipt, or an official Quarter Master inventory list issued to the suspended member for all relinquished equipment. The relinquished equipment shall then be placed in the
   Property Room as personal property belonging to the City of San Antonio. The notation “__________” shall
   be noted on the bar code database.

Answer 7

SUSPENSION

Question 8

B. Suspension - more than fifteen (15) days

3. Accountability and disposition of all relinquished equipment received from a member is documented on an incident report, with assignment number, by the __________. The incident report and property receipt are routed to:

Answer 8

supervisory officer taking custody of said equipment

Question 9

B. Suspension - more than fifteen (15) days

4. The member, upon completion of the suspension, shall report to his Division Commander. The Division Commander shall authorize the release from the Property Room, the Armory and Supply Office, and Fleet Services Office all equipment taken from the member. The authorized release shall be documented on an incident report using __________as when the equipment was relinquished.

Answer 9

the same assignment number

Question 10

C. Death of Member

4. Should a member die while off-duty, the __________ shall retrieve the member’s Department issued equipment and unit-issued equipment through the process outlined in his standard operating procedure.

Answer 10

Family Assistance Officer

Question 11

.06 FAILURE TO RELINQUISH EQUIPMENT
A. In cases where the affected member has not relinquished the issued equipment, the member’s __________ shall make an attempt to retrieve the issued equipment. If the issued equipment is retrieved the supervisor shall follow Subsection .05B3.

Answer 11

immediate supervisor

Question 12

.06 FAILURE TO RELINQUISH EQUIPMENT

B. If the supervisory officer fails to retrieve the issued equipment from the affected member after __________ , the supervisor will document in an incident report, with assignment number, the actions taken in attempting to retrieve the issued equipment. The incident report is routed to:

Answer 12

seven (7) calendar days

Question 13

.06 FAILURE TO RELINQUISH EQUIPMENT

C. In cases where a deceased member’s family has not relinquished the issued equipment after seven (7) calendar days, the ___________ shall document in an incident report the actions taken in attempting to retrieve the issued equipment. The incident report is routed to the same units as in Subsection .06B.

Answer 13

Family Assistance Officer

Question 14

.06 FAILURE TO RELINQUISH EQUIPMENT

D. Members shall not secret themselves or otherwise take deliberate actions to avoid relinquishing Department-issued equipment and unit-issued equipment within the time frame outlined in Subsection 05.B1. Unless a member is physically unable or prior arrangements have been made, it shall be the responsibility of the member to relinquish all Department issued equipment and unit-issued equipment to his or her __________ within the time frame outlined in Subsection 05.B1. Members are not eligible for compensation for relinquishing any equipment while on off-duty status.

Answer 14

Division Commander or immediate supervisor

Question 15

.08 REINSTATEMENT TO THE DEPARTMENT

A. When a member has been suspended from the Department for more than one hundred and eighty (180) days and is reinstated by the Chief of Police, the member is to report to the office of his ___________.

Answer 15

Division Commander

Question 16

C. The __________ shall be charged with the final responsibility of retrieving a separated member’s Department-issued equipment and unit-issued equipment through the process outlined in its standard operating procedures when all other avenues of retrieving issued equipment have been exhausted.

Answer 16

Payroll Services Office