APC Project Management > Case Study Questions > Flashcards

Case Study Questions Flashcards

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1
Q

How were ground conditions exluded from the contract?

A

Risk excluded from the Contractor’s Proposals.

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2
Q

How did the actual cost compare to the estimate

A

An addition £23k for an extended 2 weeeks prelims, more accurate surveys

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3
Q

How did the actual programme compare to the estimate

A

An additional 2 weeks
: 1 week based on 28 days from validation
: 1 week based on GPR

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4
Q

Why does the orange boundary within the drawing not go up to the gas main?

A

Simply a sketch, the orange line should extend up to 1.5m away from the plots.

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5
Q

Explain the NMA timeline periods

A

Necessary to make ammendment to already approved a minor change that doesn’t breach any conditions of the original consent.

Made 28 days from validation.

Amends the exiting permission.

S96A

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6
Q

What other planning application routes are availble?

A

Full planning application is timely anmd requires a pre-application consultation.

MMA Minor Material Amendment: S73 requires a consulation with neighbours and takes up to 8 weeks.

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7
Q

What are the associated timelines and risk with a S73 and MMA?

A

Up to 8 weeks for re-approval and consultation

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8
Q

What are the associated timelines and risk with a full planning application?

A

Up to 6 months
- Pre-application
- Design Development
- Submission and validation
- Determination period

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9
Q

Did the utilities company have any responsibility?

A

No - disclaimer on the drawings saying for information only not to be relied on.

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10
Q

How did the utilities company access the utilities?

A

Statutory wayleave

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11
Q

What’s the difference between a wayleave & easement?

A

Easements are a long term contractual agreement
Wayleaves are more flexible where the land owner is paid a compensation but the utuilities company has 24/7 access.

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12
Q

Pre-contract: how did you prepare the Employer’s requirements so close to the contract being signed?

A

Where there were differences between the CPS & ERs, I ammended the ERS.

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13
Q

What takes precedence, ERs or CPs?

A

CPS

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14
Q

Why was the project negotiated?
What were other options available?

A

Negotiation as long term partnerships, my involvement began after this.
Tendering for more contractors, framework of approved contractors for a more competetitive price.

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15
Q

Risk Register review: pre contract risks

A

Low cost per m2 - financial viability of the scheme being completed.
Agreement of contract documents

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16
Q

Risk Register review: post contract risks

A

Social: Neighbourly matters
Legal: Planning pre-occupation conditions
Technical: drawing clashes
Economic: Finance
Programme: Delays, material / labour etc

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17
Q

Who updated the programme? You or the contractor?

A

The contractor has a main works programme
I created an overall project programme with key milestones.

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18
Q

Prepared the JCT D&B contract - what was included within the documents.

A
  1. Schedule of Contract Documents
  2. JCT D&B
  3. JCT Amendments
  4. CPs
  5. ERs
    APPENDIVES
    - CSA
    - Design brief & spec
    - Planning consent
    - Collateral warranties
    - PII
    - Signage requirements
    - Site waste management plan
    - Accomodation schedule
    - PCT
    - Drawigns
    -
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19
Q

Post contract Clause 5.1
What is this clause definition?

A

Definition of changes
- the addition, omission of substitution of any work

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20
Q

What is a ‘change’

A

An addition, ommission or alteration to the original scope of works

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21
Q

What is an example of the change?

A

Workmanship, programme, materials

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22
Q

Who instructed the change?

A

I did as the PM under clause 3.5 Employer’s Instructions.

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23
Q

you noted the contractor sought guidance on how to proceed? Would this be guidance or an instruction? Why?

A

Instruction is the formal notice under the contract
Guidance was advice, recommendation or best practice, once reviewed it became a formal instruction

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24
Q

Where was the gas main going? Did it not continue into section 5?

A

The gas main did not obstruct S5, it rejoined back into the road following the utilitiy drawing

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25
General breakdown of the £85k Loss & Expense
- Prelins - Surveys, Design Fees, NMA, Abortive Works, OH&P
26
Option 2 – You noted the NMA application approval is 4 weeks is this correct? Why would it be a NMA (S96A) and not MMA (S73)?
4 week approval is following validation period which is advised by the local authority of 5 days.
27
£117k for Option 2 did this cost include costs for any design, planning fees and abortive works?
Yes
28
Option 3 – You instructed design viability assessment, who did you instruct this to?
The contractor's in house architect
29
You noted Section 1 could become outdoor communal amenity space for residents but where is this on the original design?
It was not included within the orignal brief or drawings, so it could have been an additional benefit to the client although it would have to be reviewed in terms of maintenance
30
What was the delay compared to your assessment for option 2?
Additional 10 workings days. 5 days for validation period & 5 days for GPR surveys
31
What was the loss and expense compared to your assessment?
An additional 2 weeks of extended prelims and loss and expense
32
What surveys did you recommend?
GPR Ground Penetrating Radar
33
What ground surveys were completed?
Desk study & Trial pits
34
How deep was the gas main buried?
750m below ground level
35
How many units in total?
54
36
If the gas main were to be diverted, who would pay for this diversion?
The client under the instruction.
37
Was the diversion works included within your estimate of £217,000
Estimated @ 50k for diversion works which was unkown at the time. Included within the estimated instruction.
38
How were design fees included for both options?
This was considered within the cost estimate for architects design fees. The architect's designs were changed, as instructed by an instruction.
39
What was the affect on other sections?
Option 1 would have impacted other sections as there was only one access road, impacting material deliveries & access.
40
What dictates where you can construct in consideration to gas main? Any regulations?
The utilities company published guidance on constructing over the top and minimum distances. (1.5m for a medium pressure main)
41
Why was it an advantage to issue an Extension of Time?
Because the delay could be dealt with under a contractual procedure.
42
How do you advise the client of the preferred options appraisal?
I created an options appraisal report and held a meeting to discuss the review.
43
What advice did you give regarding planning implications?
I advised that there were 3 options a) NMA 4 weeks from validation, no consulatation period b) MMA 8 weeks c) Full planning applicatoins
44
What was the process for the Non-Material Amendment?
- Instruct a design change - Contractor's in house architect submitted the applicatoin and managed the proces - 28 days from validation period ( 5 days)
45
How did you ensure the contractor's loss & expense claim was reasonable and substantiated before certification?
Requested all supporting information including invoices, payment made, timesheets all signed and dates.
46
Ypu undertook value engineering workshops, what process did you follow to ensure outcomes were cost effective and deliverable?
Workshops were recorded and items raised reviewed in terms on - Technical feasiblity - Programme impact - Quality
47
To whose benefit were the value engineering workshops?
Both the client and the contractor Client: more value for money Contract: change or speed in programme
48
What were some of the value options that were accepted?
For example the kitchen specification was reviewed: - Alternative appliacnes range and Integrated appliances
49
How did you prepare and manager the employer's requirements for the project?
Client set template document and I reviewed following client meetings Heading included - Construction technology - H&S reporting procedures - Handover procedures
50
What contractual clause did you rely on to issue the change?
3.5
51
When chairing progress meetings, what did you do to ensure collaboration and accountability among stakeholders?
I issued an agenda for people to review prior to the progress meeting. The agenda provides oppurtunity for all parties to be involved and to collaborate by inviting for discussion. I issue a set of minutes which are a true record of what was discussed and agreed, actions are allocated to individuals to hold a record of accountability
52
How oftern are your progress meetings?
Monthly
53
What is the purpose of the project execution pre-contract?
To state the client's project objectives and record how the project will be delivered. Well defined document to prevent misunderstanding and ensures efficience and controlled delivery
54
How did you risk register support project delivery pre and post contract?
Identified areas which could prevent delay to the contract execution. (Planning or agreeing contract documents) Post contract: prevent risks to time, quality & cost: Legal, technical, social, environmental
55
How often was your risk register reviewed?
Monthly in line with progess report
56
Were the risks costed?
No but they were a RAG system to identify severity of risk
57
What are the definitions of relevant events and relevant matters within the contract?
Relevant Events are occurances beyond contractors control which causes a delay and entitles the contractor to an extension of time. Relevant matters are occurances which cause financial loss and the contractor can recover.
58
Are there relevant matters which do also become entitlements to loss and expense.
Yes for example employer's instructions, but they have to be dealt with seperately
59
Who conducted the viability assessment? Who conducted the design feasibility assessment?
A consultant was appointed to review the proposal. The in-house architects reviewed for a fee, instructed.
60
Could you build above the gas main?
No, polyethelene pipes are not designed for excessive imposed loads, anything additional weight would be a risk of damgaging the gas mnain.
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