Level 3 - Development & Project Briefs

Question 1

What is the project brief?

Answer 1

The key document that defines the client’s requirements for the project and develops through RIBA Stages 0 – 2.

It evolves from a statement of need to a strategic brief.

Question 2

How does the project brief develop?

Answer 2

It develops from a statement of need to a strategic brief, providing sufficient detail to appoint consultants.

This process is crucial for ensuring all project requirements are met.

Question 3

What does the RICS Development & Project Briefs online module help with?

Answer 3

It consolidates understanding of the key headings in a project brief.

Familiarity with these headings is essential for effective project management.

Question 4

How can you identify the roles of key stakeholders?

Answer 4

By determining responsibility, accountability, who to consult, and who to inform.

RACI

This is crucial for effective communication and project success.

Question 5

Who are examples of stakeholders in a project?

Answer 5

• Client (development managers, sales & marketing)
• Project sponsors
• Local authorities
• Local communities

Each stakeholder plays a vital role in the project’s development and success.

Question 6

What’s a feasibility study?

Answer 6

An analsysis to determine whether a project can be developed both physically and financally.

• Physical aspects of the site
• Legal aspects of the site
• Social / people aspect
• How finances work

Question 7

Management Accounts V Company Accounts

Answer 7

M: Internal project financial review
CA: publically published accounts and financial status.

Question 8

Business plan contributes to project related activities.

Answer 8

1. Summary
2. Overview
3. Executive summary
4. Marketing
5. Structure
6. Financial

Question 9

RICS development briefs online module

Answer 9

Statement of need: why projects are required
Feaibility: options appraisal
Developing the brief & demonstrate what’s included
Understanding feasibility studies
Understanding business plans
information to enable clients to make informed decisions & assess risk.

Question 10

Identifying stakeholders

Answer 10

Anyone who has an interest in the project
R: Responsible
A: Accountbale
C: Consulted
I: Informed

Question 11

Hatcham Gardens: Social Value

Answer 11

High priority for local communities and primary schools,.
- Biodiversity talks for primary schools
- Improvements to play areas
- Creating community engagement
- Learning opportunities.

Scoring matrix system to review the relevance and experience of proposals.

KPIS measurables: budgets, strict programme as was under demand.

Question 12

How to prepare Employer’s Requirements?

Answer 12

Client had an existing document and I amended for specific project requirements with an understanding.
- Site details
- Funding requirements
- tenures
- Planning approvals
- Construction standards (NHBC)
- O&M requirements
- NHBC Building warranty certs
Building Safety Act

Question 13

Determining budget for brief

Answer 13

-Technical drawings recieved
- Breakdown of all items & materials
- Using SPONS and confirmed the price.

Question 14

Determining risk & reviewing outline planning consents

Answer 14

• Surveys
• Traffic management
• Ground risk
• Ecology reports
• Potential to increase cost & risk!

Question 15

Determining time /overall project programme

Answer 15

• Understanding key milestones
• Understanding duration from previous project experience of similar size and scope
• Understanding procurement route.

Question 16

How did you prepare a Project Execution Plan?

Answer 16

• Project definitoin and brief
• Organisational structures
• Financial management
• Risk
• Programme constraints
• Procurement route
• H&S
• Change control
• Ensures the project is delivered on time, budget and quality
• Facilitates smooth administrations
• Ensures members of the project team
• Live document and upated through the project.

Question 17

Chairing design meetings to ensure drawings meet the brief

Answer 17

• Askking questions on proposals to ensure sustainable requirements are met
• Recording discussion for audits on decision making proces
• Capturing any changes with freezing the design brief to avoid any confusion.

Question 18

Specification / Derogation Schedule

Answer 18

Reviewing contractor’s proposals to ensure Employer’s Requirements are captured within the final contractual brief, CPS take precedence.

Question 19

Value for money report

Answer 19

I used 3 comparitive projects on location, size, contract type, procurement etc and applied BCIS tender uplift to review against current market prices.

Question 20

BCIS Tender Uplift

Answer 20

Apply to the Base Date to ensure the value is reflective of the contract for a fair comparison.

Question 21

How does a project brief evolve between Riba stages 0-2?

Answer 21

Through client sign off at gateways and appointment of a consultant

Question 22

Hatcham: how did the project brief shape the tender documents?

Question 23

How did yuu ensure sovial value properties were embedded with the project?

Answer 23

Including qualitative questioning for the contractors to explain previous examples.

Question 24

How did you advise on the risks of the outline planning consents?

Answer 24

• Traffic feasibility study
• Intrusive ground surveys
• Archeologicial surveys
• Flood risks
• Contaminated land

Question 25

What's included within the project brief?

Answer 25

- Description of the clients: visions, KPIs, energy policies - Site information: Site surveys & ground conditions - Spatial requirements: Accomodation schedules, room minimums - Technical requirements: Fire safety, security, maintenance - Project requirements (Planning, budget, programme)

Question 26

Examples of project Stakeholders?

Answer 26

Secure by Design London Fire Brigade NHBC