Data management

Question 1

Give me an example of how you process and handle confidential information.

Answer 1

• Data is stored in my firms cloud-based integrated management system
• Information is stored in appropriate folders and sub-folders
• Each project is assigned a job number
• Sensitive data is stored in password-protected and accessible to dedicated persons only.

Question 2

What are the benefits of cloud-based storage systems?

Answer 2

• Data backed-up securely on encrypted servers
• Can be managed online
• Conveniently send and share files online
• Multiple users can access the same documents

Question 3

How do you comply with GDPR and the Data Protection Act 2018 in your role?

Answer 3

• Use data in a way only intended for its purpose
• Sensitive information password protected, preventing unlawful use
• Keep the person informed and advise why we still hold it
• Keep the information up to date and delete when no longer needed

Question 4

Can you tell me the principles of GDPR and the Data Protection Act 2018?

Answer 4

• Fair, Transparent and lawful use
• Used adequately and limited to intended purpose only
• Retained for no longer than necessary
• Processed securely, protected against unlawful use, loss or destruction

Question 5

Give me an example of how you ensure that data is kept securely.

Answer 5

• Secure data is stored in password protected folders
• Folders only visible and accessible to assigned users
• Data is password protected

Question 6

What is Data Protection Act 2018?

Answer 6

This legislation outlines;
* How personal data is managed and processed by organisations and government

Question 7

What are the individual rights under GDPR?

Answer 7

• Informed
• Access
• Rectification
• Erasure
• Restrict processing
• Data portability
• Objection
• Automated decision making and profiling
• Diversity, Inclusion & Team Working

Question 8

Where does BCIS get its data from?

Answer 8

• Voluntarirly inputed by indusrty professionals

Question 9

Is BCIS reliable?

Answer 9

• Not 100% reliable
• Existing data may need to be rebased to reflex the current market
• Gives a steer to cost
• Not project specific
• Tender prices

Question 10

How would you manage a data breach?

Answer 10

• Inform the information commissioner’s Office
• Contact Director
• Record breach