Data Protection

Question 1

How long should you keep data for?

Answer 1

6 years - underhand
12 years - deed
RICS recommend 15 years as that is the limitation for most legal

Question 2

What Data is used in your organisation?

Answer 2

• drop box
• Microsoft teams
• share point

Question 3

What legislation are you aware of that governs data protection?

Answer 3

In the UK we adhere to the Data Protection Act 2018. This legislation controls how personal information is used by organisations.

Question 4

What are the key principles under the Data Protection Act 2018?

Answer 4

• data must be used fairly
• data must be used in a way that is relevant
• data mustn’t be retained for longer than is necessary
• data must be processed securely

Question 5

How do you ensure compliance with data regulations?

Answer 5

RLB has a data protection policy in place in which I ensure to adhere to.
- I lock my computer when walking away from my desk
- I use confidential waste disposal for paper
- I use password protected documents

Question 6

What are the benefits of cloud based storage systems ?

Answer 6

• easy access
• work in real time
• password protected documents
• restrictions are available for confidential files

Question 7

What is an NDA agreement?

Answer 7

A non disclosure agreement. This protects disclosure of confidential information

Question 8

What is GDPR?

Answer 8

General data protection regulation
Regulation in EU law for data protection and privacy

Question 9

What are the 8 individual rights of GDPR?

Answer 9

• right to be informed
• right to have access
• right to rectification
• right to erase
• right to restrict processing
• data portability
• to object
• to automated decision making and profiling

Question 10

What is the freedom of information act 2005?

Answer 10

Public right to information held by public authorities