Module 7- Connect Flashcards

(43 cards)

1
Q

A statement that describes the situation that created the need for a report is aka _____ statement

A

Problem statement

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2
Q

Alternative names for a purpose statement

A

Report objective

Research objective

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3
Q

Which of the following are common types of factors you might need to investigate when writing a report

A

Points of comparison

Subtopics

Possible causes of a problem

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4
Q

Quantity based pattern

A

Pattern for information that has quantitative values

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5
Q

What audience for business reports

A

Key decision makers

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6
Q

Beginning and ending of your report are

A

Arguably most important parts of your report

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7
Q

Which of the following characterizes a typical problem statement

A

Descriptive

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8
Q

Which of the following ar reasons a writer might choose personal writing over impersonal writing

A

More conversational

Often more interesting to readers

Easier to comprehend

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9
Q

Which of the following are true of purpose statements

A

May be written in the form of a questions

May be clearly implied in the problem statement

They may be written in the form of an infinitive phrase

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10
Q

The subject areas that you must look into to solve a reports problems are known as the

A

Factors

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11
Q

What is a comparison based pattern

A

A report that compares two or more things

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12
Q

Which of the following are places where transitions can appear

A

At the beginning middle and end of a section

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13
Q

The ending of a report should

A

Provide a concise statement of the reports main payoff

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14
Q

A report writer must first consider which of the following when planning a report that meets the readers needs

A

Length

Degree of formality

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15
Q

In order to be impersonal in your writing, what point of view should you use

A

Third person

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16
Q

All of the more formal levels of a report include the _____, but the letter report and email report exclude it

A

Title page

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17
Q

Which of the following statements about the title fly and title page of a report are true

A

They are both found in the first 2 pages of a report

They include the title fly and the title page

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18
Q

What best defines the transmittal message

A

Transmits the message to the recipient

Message that delivers the report to the recipient

19
Q

Words or sentences that show the relationships between the parts of the report are known as

20
Q

Sidebars is working on a report about a sensitive and complex issue. Her report will be distributed to the top executives and board members of her company. Which type of report is she most likely to write

A

Formal report

21
Q

Least formal type of report

22
Q

Both the title fly and the title page contain

A

The report title

23
Q

Which of the statements about the transmittal message is true

A

In most cases it should be in a conversational tone

24
Q

Components of an executive summary written in the indirect order with the first component on top

A

Identification of topic and purpose

Explanation of research involved

Presentation of key points. Discoveries, and analysis

Recommendations for action

25
Which of the following is acceptable when using headings
A level 2 heading that is not parallel to a level 1 heading
26
Why do most shorter informal reports require little, if any introductory material
The topic and purpose can be summed up in the title or even the subject line Recipients are generally aware of and awaiting delivery of the report
27
Most shorter reports will divulge key points such as the conclusion and recommendations for action before providing details about the research conducted and the findings These reports are written in _____ order
Direct
28
What best defines the title fly
Has the title of the report
29
Why are shorter reports likely to be more personal than longer reports
Usually distributed to staff who are familiar with each other Generally handled by individuals who are expected to express their opinion Generally cover day to day shit that don’t require formality
30
What should the executive summary look like
Must be concise and cover each part of the report
31
A short report consists of
A title page and text, OR a title page, combined transmittal message/summary, and the text
32
Considering what the reader needs to know in order to understand the information in a shorter business report will help you decide
What introductory material to include
33
Why are shorter business reports written in direct order
They usually cover everyday issues that don’t require a lot of preliminary explanation
34
General characteristics of the letter report
Created for external audience Composed in a personal style
35
Which of the following navigational aids are required in short reports
Quick overview in beginning Clear headings Brief transitions Clearly marked conclusion Brief transitions
36
Email reports are generally intended for
Internal audience
37
Which of the following are components of the short report as represented by the fourth and fifth levels of formality in the report components grid
Title page Combined transmittal message/summary
38
The following statements about the letter report are true except 1. The personal style is the norm for letter reports 2. The letter report can be composed in either direct or indirect order 3. The standard recipient for the letter report is someone outside of the organization 4. The letter report is typically around 20 pages and has a bibliography
4 is false
39
The purpose statement conveys
The goal of your investigation
40
Which of the following statements about email reports are true
They can include headings and visual support They are usually written in a personal style
41
Hiroshima states in the introduction to a long formal report that the survey he distributed was only sent to upper lvl management in the maritime region due to various constraints. Hiroshima is explaining the _____ of his report
Limitations
42
In very long reports, the final part of the introduction should
Preview the report structure
43
Should there typically be a report preview in a shorter business report
Not usually