What are the five types of organisational structure?
Permanent
Temporary
Functional
Project
Matrix
What are examples of a Functional organisation
Police, Fire service, Primary / secondary education
What are the key features of a functional organisation?
Traditional organisation with a permanent structure - BAU is priority
Project often led by ‘Head of’ department,
Career progression is linear and within a function
What are key features of a Project organisation?
Has a temporary structure - disappears at project close, little job security (temp. contracts)
PM & project staff very focused - no need for training etc.
Progression often non existent - staff leave the organisation at the end of the project
What are key features of a Matrix organisation?
Structure drawn from across functions in a business (PM may utilise Finance staff for duration of project)
Confusion can be a problem - Project staff have conflicting line management reporting lines, both to the PM and their functional head of department.
Progression is convoluted and not necessarily straightforward
Who holds authority in a Functional organisation?
100% functional manager
Who holds authority in a Matrix organisation?
50 / 50 between the Functional manager & the PM
Who holds authority in a Project organisation?
100% Project Manager
Who nominates the Sponsor?
The steering group
What are the key roles of the Sponsor?
Own & sign off the business case, Support PM, Communicate with key stakeholders, oversee disputes, PM escalates problems to Sponsor
What are the key roles of the Project Manager
Manages the project, Own the PMP, Manage the team (delegate tasks to Project team), Project team escalate issues to PM
What are the key roles of Project team members?
Complete work delegated to them by the PM and escalate risks and issues to the PM
What are the key roles of End Users?
Deliver the technical products to time, cost and quality parameters, Define what is required from the product, Advise Sponsor on Product acceptance, Own and operate the finished product
What are the key roles of the PMO?
- Traditionally admin support - booking travel & accommodation
- Now often: write reports, experts on risk & technical aspects, often independent - can help out with audits
What are the key roles of a Product Owner?
- Primarily used in Iterative/Agile projects
- Key interface between End users and the project
- Work for the PM team - as the negotiating party with End users
-Communicates with the End user at each stage (linear) or Sprint (Iterative) to gather feedback on project progress
What are the key roles of a supplier?
-Suggest solutions
-Provide proposals
-Help identify key technical aspects and constraints
-Manage other suppliers
-Distinct from the teams they are engaged via a contract
-Report progress
Who holds project responsibility from day 0 to benefit realisation?
The Sponsor
What is key output of the Concept stage?
The Business case
What is the key output of the definition stage?
The PMP
Who is responsible for the definition stage?
PM responsible for PMP completion, Sponsor signs off
Who is responsible for the Deployment stage?
The PM
Who is responsible for the Transition stage?
PM is responsible for: finical accounts, end of project closedown activities
Sponsor is responsible for: Assessing the outcomes of the project (Adoption & Benefits realisation)
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Anacronyms27
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Key Project Processes37
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Team Development Models & Leadership styles26
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Organisation22
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Governance14
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Cost Control and Risk Management16
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Change control12
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Sustainability17
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Transition Management5
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Quality Management6
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Conflict management7
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Assurance and Reporting10
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Stakeholder management5
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Procurement17
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Integrated PMPs10
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Resource Management5
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Ethics, Diversity, Inclusion and Development14
