HPM 10.10

Question 1

Delete What is defined as a critical task?

Answer 1

A critical task is a task which an employee must be able to perform at a level which meets established performance standards

Question 2

What happens if an employee fails to perform a critical task satisfactorily?

Answer 2

The employee’s overall performance is considered unsatisfactory, which may lead to administrative action

Question 3

What types of administrative actions may result from continued unsatisfactory performance?

Answer 3

• Rejection during the probationary period
• Removal from a specialized assignment
• Adverse action

Question 4

How are officers rated on their critical tasks?

Answer 4

Officers are assigned monthly critical task ratings using a three-point rating system on the CHP 100

Question 5

What document is used to document performance for probationary officers?

Answer 5

The CHP 118 is used to document performance in eight critical tasks for probationary officers

Question 6

What is the rating period for permanent officers documented in the CHP 118?

Answer 6

The CHP 118 covers a 12-month rating period

Question 7

When should the Officers annual performance appraisal be completed?

Answer 7

The annual performance appraisal shall be completed and signed by the employee and rater 60 days following the officer’s anniversary date

Question 8

What is interim reporting?

Answer 8

Interim reporting is used to document an officer’s performance of a specified critical task(s) that does not meet performance standards

Question 9

What are the two rating categories for substandard performance on the CHP 100 and the CHP 118?

Answer 9

• Needs Improvement
• Deficient

Question 10

What does a rating of ‘Excellent’ indicate?

Answer 10

A rating of Excellent indicates sustained outstanding performance with regard to the critical task

Question 11

What does a rating of ‘Proficient’ mean?

Answer 11

A rating of Proficient means the officer has demonstrated full competence with regard to all facets of the task

Question 12

What is the consequence of receiving a rating of ‘Deficient’ on n a CHP 118?

Answer 12

A rating of Deficient indicates a pattern of consistently unacceptable performance and triggers interim reporting

Question 13

When is a CHP 100 not required?

Answer 13

• Officers off duty the entire calendar month
• Officers assigned as a trainee in the Field Training and Evaluation Program (FTEP)

Question 14

What should a supervisor do after the 15th of the month regarding the CHP 100?

Answer 14

Each officer’s CHP 100 should be reviewed by their immediate supervisor promptly after the 15th of the month

Question 15

What must supervisors provide for ratings of ‘Excellent’ or ‘Needs Improvement’?

Answer 15

Comments by the supervisor are mandatory for any ratings of Excellent or Needs Improvement

Question 16

How long must completed CHP 100s for previous annual evaluation periods be maintained?

Answer 16

Five years

Question 17

What happens if an officer has not worked the required 1,680 hours during the probationary period?

Answer 17

The probationary period will be extended

Question 18

What is required when an officer is placed on interim reporting?

Answer 18

A CHP 118 shall be initiated, rating only the Deficient task(s)

Question 19

What should be discussed during the informal discussion prior to completing an officer’s annual performance appraisal?

Answer 19

The officer’s job performance during the past 12-month period

Question 20

What is the purpose of a preliminary rating before the appraisal conference?

Answer 20

To assign preliminary ratings for each task and prepare comments for discussion

Question 21

What document is used for the performance appraisal process for sergeants?

Answer 21

The CHP 118S is used to document performance for probationary and permanent sergeants

Question 22

Who is responsible for assigning the actual ratings for sergeants?

Answer 22

The manager, who is the sergeant’s immediate supervisor

Question 23

What is the expected completion time frame for the annual performance appraisal for sergeants?

Answer 23

60 days following the end of each calendar year

Question 24

What is the purpose of the CHP 118S?

Answer 24

To document performance for probationary and permanent sergeants and evaluate performance in ten critical tasks during the preceding calendar year.

Question 25

When must the annual performance appraisal for sergeants be submitted?

Answer 25

Within 60 days following the end of each calendar year.

Question 26

When are probationary reports for sergeants due?

Answer 26

Within 10 days of the end of 4 months, 8 months, and 12 months.

Question 27

What form is used to document promotional readiness for sergeants?

Answer 27

CHP 131, Promotional Development Assessment.

Question 28

What rating categories indicate substandard performance for sergeants?

Answer 28

* Needs Improvement on the CHP 112 * Deficient on the CHP 118S

Question 29

What must be included in the plan of action when interim reporting is initiated?

Answer 29

* Discussion of specific problem area(s) * Description of all performance objectives set * Methods outlined to reach objectives * Controls involved * Time frames for follow-up

Question 30

What happens if a sergeant is placed on interim reporting?

Answer 30

Only the Deficient task(s) shall be rated, except when deficiencies are identified during annual or probationary evaluations.

Question 31

What must the commander check when a sergeant is on interim reporting?

Answer 31

If the sergeant has a transfer request on file.

Question 32

What is done at the close of the interim reporting period?

Answer 32

A final report is prepared indicating whether the performance objective has been reached.

Question 33

What occurs if a sergeant fails to respond to interim reporting?

Answer 33

Adverse action shall be initiated.

Question 34

How long must the current CHP 118S and additional reports be retained?

Answer 34

The current CHP 118S, plus 4 years.

Question 35

What form is used to document the performance of probationary nonuniformed employees?

Answer 35

STD. 636, Report of Performance for Probationary Employee.

Question 36

When should probationary reports for nonuniformed employees serving a 6-month period be submitted?

Answer 36

Within 10 days of the end of 2 months, 4 months, and 6 months.

Question 37

What is the rating system for evaluating probationary employees?

Answer 37

* Outstanding * Standard * Improvement Needed * Unacceptable

Question 38

What must be justified with comments in non unformed performance ratings?

Answer 38

All ratings of Outstanding, Improvement Needed, or Unacceptable.

Question 39

What is the purpose of the CHP 118A?

Answer 39

To document and certify successful performance of permanent employees.

Question 40

What is the submission timeframe for performance appraisals for represented employees?

Answer 40

Within 30 days following the employee's anniversary date of appointment.

Question 41

What is the submission timeframe for performance appraisals for nonmanagerial excluded employees?

Answer 41

Within 30 days following the employee's anniversary date of appointment.