HPM 22.1

Question 1

What is the difference between an audit and an inspection?

Answer 1

An audit is an in-depth evaluation conducted by a trained auditor, while an inspection is a cursory review of departmental systems for compliance.

Question 2

When do Executive Office-level chapter inspections typically take place?

Answer 2

During the second and fourth quarters.

Question 3

How many chapter inspections are mandatory for Executive Offices and all headquarters, field, and Division commands annually?

Answer 3

A minimum of two chapter inspections.

Question 4

What is indicated on the CHP 680A for mandatory command inspections?

Answer 4

Executive Office-Level Inspection.

Question 5

What is the notice period required before an inspection?

Answer 5

A 30-day notice.

Question 6

Who may direct an unannounced inspection of any command?

Answer 6

The Commissioner or Deputy Commissioner.

Question 7

Fill in the blank: A command must submit a memorandum to the OIG if it does not maintain a specific program requiring inspection, such as _______.

Answer 7

evidence

Question 8

What should the memorandum contain if a command is exempt from an inspection?

Answer 8

Justification as to why the specific inspection does not apply.

Question 9

What is considered the threshold of a finding in terms of deficiency?

Answer 9

An 11 percent or greater deficiency.

Question 10

What constitutes an observation according to deficiency guidelines?

Answer 10

A less than 11 percent deficiency.

Question 11

True or False: High risk or officer safety issues may be considered a finding despite a less than 11 percent deficiency.

Answer 11

True.

Question 12

What documents must be routed electronically to the Executive Office after an inspection?

Answer 12

Inspection checklist(s), applicable worksheets, and a CHP 680A.

Question 13

How long does the inspected command have to route inspection documents to the Executive Office?

Answer 13

30 calendar days.

Question 14

What is the time frame for forwarding mandatory command inspection copies to the OIG?

Answer 14

Within 45 calendar days after the end of second and fourth quarters.

Question 15

For how long should inspection documents be maintained?

Answer 15

For the previous four years plus current.

Question 16

What can a commander do if they do not concur with the findings of an inspection?

Answer 16

Initiate an appeal by checking the appropriate box on the CHP 680A.

Question 17

What must be included in the command performance review draft report issued by the OIG?

Answer 17

The completed command performance review checklist and CHP 680A outlining findings.

Question 18

What is the deadline for submitting a corrective action plan after receiving the draft report?

Answer 18

No later than 60 days.

Question 19

What should the command’s Division Chief or designee sign on the CHP 680A?

Answer 19

The ‘Reviewer’s Signature’ box.

Question 20

What happens after the OIG receives the signed draft report?

Answer 20

They will submit a final report to the inspected command and respective Division.