Lesson 2

Question 1

Types of Organization

Answer 1

For-profit

Nonprofit

Government

Question 2

The organizational structure should reflect the needs of the organization and is determined by two main criteria:

Answer 2

The number of products lines supported

The amount of customers focus needs to be

Question 3

5 organizations structure

Answer 3

Functional

Weak matrix

Balanced matrix

Strong matrix

Projectized

Question 4

In what category of organizational structure falls the following:
Staff and projects are grouped according to their function and has the lowest project management maturity

Answer 4

Functional structure

Question 5

In what category of organizational structure falls the following:
An environment that’s very supportive of projects and projects managers and has the highest project management maturity

Answer 5

Projectized

Question 6

Organizational structures spectrum

Answer 6

Functional —>weak —>balanced—> strong—>projectized

Project size ——-> increased
Team size———> increase
Project complexity ——> increase.

Question 7

_______are organizations are vertically oriented where teams report to management, management report to directors and so on

1-weak
2-strong
3-Projectized
4-balanced
5-functional

Answer 7

Functional

Question 8

Strengths of functional organizations

Answer 8

Clear reporting structures
Center of excellence

Question 9

Weaknesses of functional organization

Answer 9

Slower decision making processes

Resistant to change

Inwardly focused

Question 10

_______are vertically oriented but cut across the organization lines and are cross functional. Project teams are 100% devoted to the same project work

1-Balanced
2-Strong
3-Projectized
4-Weak
5-Functional

Answer 10

Projectized

Question 11

In a ________matrix the functional manager has higher authority, but in a _____ matrix, the project manager’s authority is higher

Answer 11

Weak

Strong

Question 12

Title such as ________ is more often used in a weak matrix.

Answer 12

Project coordinator

Question 13

In a weak matrix the project manager reports to _________. In a strong matrix, the project manager reports to ___________

Answer 13

1-functional manager

2-director or vice president level.

Question 14

If projects teams are staying within their own department, then this is likely a ________. However, if projects teams are starting to collocate it means _____________

Answer 14

Weak or balanced matrix

Strong matrix

Question 15

Click on each department to see what the most common organizational structure is

Accounting

Answer 15

Functional

Question 16

Click on each department to see what the most common organizational structure is

Sales

Answer 16

Project Based

Question 17

Click on each department to see what the most common organizational structure is

     Facilities Maintenance

Answer 17

Functional

Question 18

Click on each department to see what the most common organizational structure is

Customer support

Answer 18

Project Based

Question 19

Click on each department to see what the most common organizational structure is
Information technology

Answer 19

Matrix

Question 20

These are internal to organization. These include governing policies and business processes and the PMBOK guide refers to

Answer 20

Organizational processes assets

Question 21

Many assets are available to the project-which means they affects the project management process. There are two categories

Answer 21

Processes, policies, and procedures

Organizational knowledge bases

Question 22

What category of processes assets is this sample:
A construction company include job safety protocol, change request procedures and how to file an expense report

Answer 22

Process, policies and procedures

Question 23

What category of processes assets is this sample:
Can be used by the project team to improve their estimates on new projects, and includes financial databases, issue logs, and maintenance records.

Answer 23

Organizational knowledge bases

Question 24

True or False
The project manager has the highest level of authority in the strong matrix

Answer 24

False

Question 25

True or False Organizational structure should be determined based on the amount of customer focus required

Answer 25

True

Question 26

True or False PMOs are associated only with Projectized organizations

Answer 26

False

Question 27

True or False Leadership and management style are determined by organizational culture

Answer 27

True

Question 28

Is called the road map that defines the path PM’s will take and the stops PMs’ will make along the ways

Answer 28

Project life Cycle

Question 29

In each project there are 3 core elements that represents the constraints or limiting factors of the project which are ????

Answer 29

Requirement Time Resource

Question 30

Each project must be initiated with the creation of _________. This document is written by someone internal to the organization with appropriate authority.

Answer 30

Project charter.

Question 31

This is the project management document that formally initiates a project and authorizes the project manager to spend company resources.

Answer 31

Project chapter

Question 32

This statement sets boundaries by documenting the included and excluded project delivery. And is part of the phase 1 starting project

Answer 32

Scope statement

Question 33

High level schedule with key dates to establish expectations

Answer 33

Preliminary schedule

Question 34

This is an estimate of what it will take with an appropriate estimating precision such as +/- 50%

Answer 34

Preliminary budget

Question 35

What are deliverables steps in phase 1 (Starting the project )

Answer 35

Project charter —->Scope Statement—>Preliminary schedule—>Preliminary Budget

Question 36

During planing phase in a project PM will focused on which factors ???

Answer 36

Estimating the time, cost and resources Identifying and evaluating alternatives Assessing risk Documenting commitments and expectations

Question 37

Which of the Following is Not a Key Output of the Planning Process Group? a) Project management plan b) Scope statement c) Work performance data d) Schedule baseline

Answer 37

Work performance data it is generated during the execution, monitoring, and controlling process groups.

Question 38

Mention the 5 project management process groups in order ?

Answer 38

Initiating ->Planning->Executing->Monitoring->Controlling-> Closing Process

Question 39

Which is part of the PLAMNING Process Group Identify Risk Perform Integrated change control Develop team Identify stakeholder

Answer 39

Identify Risk

Question 40

____are those processes used to formally complete all activities for the project, phase or contract Managing process group Monitoring and controlling process group Executing process group Closing process group

Answer 40

Closing process group

Question 41

Which of the following is part of the Executing Process Group ? Perform Quantitative Risk Analysis Monitor Communication Acquire Resources Sequence Activities

Answer 41

Acquire Resources

Question 42

____are those processes required to establish the scope of the project, refine the objectives and define the course of action to be taken. Planning process group Monitoring Initiating process group Managing process group Monitoring and controlling process group

Answer 42

Planning process group

Question 43

_____are those processes to complete the work which will satisfy the agreed upon project requirements Monitoring and controlling process group Planning process group Managing process group Executing process group

Answer 43

Executing process group

Question 44

Which of the following is part of the Monitoring and Controlling Process Group ? Determine Budget Manage Quality Validate Scope Implement Risk Responses

Answer 44

Validate Scope

Question 45

______are those processes required to track progress and report on overall project progress -Executing process group -Monitoring and controlling process group -Initiating process group -Managing process group

Answer 45

Monitoring and controlling process group Managing

Question 46

A control point at the end of each phase where the decision will be made to continue to the next phase

Answer 46

Phase Gate

Question 47

Multiples reporting channels a person may be aligned to beyond the primary direct report manager

Answer 47

Dotted Line Reporting Channels

Question 48

Which organizational structure has dedicated project team and project manager with high authority levels Strong matrix Projectized Functional Weak matrix

Answer 48

Projectized

Question 49

The largest portion of a project’s budget is expended in the _____process group Closing Executing Monitor and control Planning

Answer 49

Executing

Question 50

In multi-phase projects which process group do you use to coordinate projects phase when implementing corrective or preventive action to bring the project in alignment with the project management plan ?? Executing Closing Planning Monitor and Control

Answer 50

Monitor and control

Question 51

Which condition influences or constrain a project but are not under the control of the project team ?? Organizational process Assets Life cycle approaches Enterprise environmental factor Corporate knowledge base

Answer 51

Enterprise environmental factors

Question 52

Which statement below regarding the project sponsor is false ?? 1-the sponsor promotes the project and serve as its spokesperson 2-the project sponsor plays a significant role in developing the project charter and initial scope definition 3-the sponsor ensures a smooth transfer of the project’s deliverables to the business or customer 4-the project sponsor is always external to the project manager’s organization.

Answer 52

4