1.1 DIRECTIVE SYSTEM

Question 1

___ : Written document used to guide/affect performance or conduct of agency employees.

Answer 1

Agency Directive

Question 2

___ : Title of the publication containing agency values, mission
statement, Agency Directives, policy, rules, regulations, procedures, & organization. Provides general guidance to all agency emp’s. The ____ shouldn’t include guidance specific only to 1 element (better suited for Subordinate Directive/element SOP). The ____ is organized into Chapters with subparts. Chapters are subdivisions which include info relating to general subject area. Chapter subparts,
termed “Parts,” are sections relating to specific subject area w/in Chapter.

Answer 2

Sheriff’s Policy Manual (SPM)

Question 3

_________: General principles & values which guide performance of agency activity. _____ is not a statement of what must be done in particular situation; rather, it’s a statement of guiding principles which should be followed in activities which are directed toward attainment of objectives.

Answer 3

Policy

Question 4

_____: Method of performing operation or proceeding on course of action. Differs from policy in that it directs action in particular situation w/in guidelines of policy.

Answer 4

Procedure

Question 5

______: Written document used to guide or affect performance or conduct of agency employees. Term includes DM, SOPs, policies, procedures, rules, regulations, general orders, special orders, memos & instructional material.

Answer 5

Written directive

Question 6

_______ are to be published or distributed in the following formats:
a. SPM
b. SOP
c. Directive Memorandum
d. SPM Revision Directive
e. Subordinate Directive
f. E-mail message

Answer 6

Written directives

*Every written directive must be e-mailed by or signed by authorized issuing authority.

Question 7

Whos only authorized person that may issue, modify or approve a SPM revision Directives & Agency Directives?

Answer 7

Sheriff

or someone acting in Sheriff’s capacity, or the Sheriff’s designee.

Question 8

Only commander/supervisor of major element, commander/supervisor acting in that capacity, or their designee, may issue a __ Directive. Such directives are only for that major element & /or subordinate elements under that command.

Answer 8

Subordinate Directive

Question 9

Approved major organizational element SOPs shall be submitted to _______ annually, & when any updates are made, for review to ensure compliance w/ County and Agency procedures, & state & local laws. Due date shall be set by ____ via Distribution A e-mail to Command Staff requesting the submission.

Answer 9

General Counsel’s Office (GCO)

Question 10

The _____ will review element SOPs annually to ensure compliance w/ national & state accreditation standards.

Answer 10

Internal Affairs Office (IAO)

Question 11

Each emp is responsible for acknowledging receipt & review of Agency Directives, SPM Revision Directives & all subsequent revisions thru PowerDMS™ via electronic signature. Each emp must sign revisions electronically w/in ___ working days after: issuance; returning to work from time off or leave; or being reinstated from ROD.

Answer 11

w/in 5 days

Question 12

_______: Specific type of Agency Directive, most often in memo format, issued by Sheriff which revises SPM. When appropriate, SPM Revision Directives may include multiple Chapters & Parts.

Answer 12

SPM Revision Directive

Question 13

Commanders & supervisors of major organizational elements that’ve issued Subordinate Directives must also perform a disposition review at least ______. Following review, major organizational elements SOP must be authenticated if no revisions needed or revised & authenticated. Subordinate Directives that’re still valid must be incorporated into major organization element SOP on an _____ basis at minimum.

Answer 13

annually/annual

Question 14

Upon receipt of Agency Directives, supervisors shall ensure compliance facilitated through _______ or on-the-job training which provides subordinates opportunity to review & discuss new rules, procedures, or orders.

Answer 14

roll call

Question 15

Employees of MDSO’s School Crossing Guard Program exempt from electronically signing Agency Directives on PowerDMS™. ______ Major will determine which Agency Directives & /or SPM Revision Directives apply to employees of School Crossing Guard Program.

Answer 15

Community Affairs Bureau(CAB)

Question 16

All Agency Directives will be written to comply w/ following laws; directives & sources of authority. Conflicts resolved in favor of superior source as below in descending order of precedence:

a. Federal law
b. FL law
APPLICABLE
c. County ordinances.
d. County resolutions.
e. County rules.
f. County orders, including Admin Orders, Implementing Orders & Executive Orders.
g. County Procedures Manual.
h. SPM.
(1) Subordinate Directives.
(2) Office/Bureau/district directives

Answer 16

info

*try to memorize EXACT order.

Question 17

_____ Is introductory page w/in SOP for agency elements w/ signature of element commander.

Answer 17

Authentication page

Question 18

____ a specific prohibition or requirement which is stated to prevent deviations from policy or procedure. ____ allow little deviation other than for stated exceptions.

Answer 18

Rule

Question 19

Effective Date: The date in future that written directive is to go into effect. However, directive described as “effective immediately” becomes effective on date its published in _____ or distributed. Date that directives signed by issuing authority must be prior to or match publication date.

Answer 19

PowerDMS™

Question 20

North & South Operations Division District stations operate under ______ SOP.

Answer 20

Patrol Services

Question 21

MATCH A-E with 1-5
A. Written Directive
B. Subordinate Directive
C. Agency Directive
D. Directive Memorandum
E. Standard Operating Procedure

1. A written document used to guide or affect the performance or conduct of agency employees.
2. A written directive in memorandum format or with an attachment.
3. A directive written in a format similar to this Chapter and
   Part which follows a standard outline organization format.
4. A written document used to guide or affect the performance or conduct of agency employees. The term includes the SPM, SOPs, policies, procedures, rules, regulations, general
   orders, special orders, memorandums and instructional material.
5. A written directive issued by a commander/supervisor other than the Sheriff;
   e.g., a bureau/office SOP. Subordinate Directives cannot conflict with an Agency Directive, SPM
   Revision Directive or a Subordinate Directive issued by a higher level of authority in the same chain
   of command.

Answer 21

A-4
B-5
C-1
D-2
E-3