11.7 Performance Evals

Question 1

11.7 - Performance Eval: Role of Supervisor:
In addition to periodic conferences, supervisors shall notify employees in writing, at least __ days prior to end of rating period, when performance falls below satisfactory. If previous satisfactory performance becomes unsatisfactory less than __ days before end of rating period, supervisors shall notify employees in writing asap.

Answer 1

90 days

Question 2

11.7 - Performance Evaluation/Frequency:
Sworn, probationary deputy sheriffs will be evaluated in accordance with the Field Training and Evaluation Program. All employees shall be evaluated at least ____, not later than their pay anniversary date.

Answer 2

annually

Question 3

11.7 To ensure that the report is prepared w/in the appropriate time frame, suspense files will be established & maintained by each element. Approximately __ days prior to end of a probationary period, HRO will notify appropriate supervisors of date report is due.

Answer 3

30 days

Question 4

11.7 Probationary status supervisors will be evaluated __ and __ months after appointment to supervisory classifications:

Answer 4

6 & 12

Question 5

11.7 An employee rated as Unsatisfactory shall have the merit increase deferred for __ months; a rating indicating the individual Needs Improvement will normally result in a deferral of less than __ months.

Answer 5

6

Question 6

11.7 - Performance Evaluations/ Deferrals Notification Procedure:

The MDSO shall receive written notification, via memo, after a merit increase is deferred. The notification will contain the following info & be FWD’d , via chain,
& routed through Office of Administration Executive Director & Undersheriff to the _____.

Answer 6

Sheriff

HRO notified via phone +Copy of this memo is also sent

Question 7

11.7 Transfer Evaluations:
It isn’t uncommon for employee to work for different supervisors during rating period, which could result in vague, incomplete, & inconsistent reports of performance. So, following procedures required:
1. Each employee transferred to another supervisor/element will be evaluated by his immediate supervisor & reviewed by next higher authority at change of each duty assignment if __ months or more of an evalmperiod has elapsed.

Answer 7

4 months

**Similarly, when a supervisor is transferred/duty assignment changed, supervisor evaluates each subordinate who’s been under his immediate supervision for majority of employee’s eval period.

Question 8

11.7 Performance Evals/ Reviewer:
The reviewer doesn’t have authority to make __ changes on any eval. Should a difference of opinion occur which can’t be resolved, points of contention will be thoroughly documented in an appropriate paper or electronic format, as determined by HRO. The contested eval will be resolved by supervisors in chain-of-command or, if necessary, by Sheriff.

Answer 8

unilateral

Question 9

LONGEVITY INCREASES:
Longevity raises require submission of a performance eval & shall be administered in accordance with procedures for______ merit increases unless otherwise provided by a CBA. These increases shall be granted or deferred on basis of employee achieving an annual overall performance eval rating of satisfactory or above in _____ the eval‘s conducted during required service period.

Answer 9

1. standard
2. a majority of

Question 10

11.7 - Performance Evals / Appeal Procedures / Non-bargaining Unit Members:

Permanent employees who have received overall evals of Unsatisfactory or Needs Improvement may request a review of the contested Eval via MDSO grievance procedure.

PBA?
AFSCME?

Answer 10

***PBA: 14 calendar days

***AFSCME: must 1st request a review of contested report w/in 10 Calendar days after receipt by WRITTEN REQUEST, to Sheriff.

Sheriff can:
1. Recommend changes or alterations
2. Return eval unchanged

If Sheriff decision unacceptable to employee, they may continue appeal w/in 10 calendar days after receipt of Sheriff’s decision by written request to HRD Director.

Question 11

Performance Report Restrictions:
If disciplinary action is overturned during rating period, it won’t be referred to in a performance eval. In cases where overturned disciplinary actions are erroneously mentioned in report, an amended performance eval shall be written deleting references to disciplinary action. The OG performance eval may not be removed from a personnel file, but a notation shall be made on the Personnel Record Summary sheet indicating report has been superseded by an amended performance eval.

Answer 11

info

Question 12

Performance Eval Appeal Procedure/AFSCME employees:

American Federation of State, County, & Municipal Employees:

Employee must first request a review of contested report w/in ___ calendar days after receipt of eval by making a written request to Sheriff or designee.

Answer 12

10 Calendar Days

Question 13

All personnel occupying executive-level positions, i.e., Bureau Commanders & higher-ranking personnel, all performing duties in classes designated as managers, supervisors, administrators, & foremen will be evaluated on MANAGEMENT Performance Eval report form.

Answer 13

INFO

Question 14

11.7 - Performance Eval:

An extremely important & difficult task every supervisor must accomplish is fair & accurate eval of a subordinate’s job performance in a purely objective manner. Task requires supervisor to deal w/ facts & to avoid ______.

Answer 14

abstractions