4.3 Purchasing

Question 1

Emergency Order Use: Emergency purchases will be made by entity only upon approval of ________ when normal function & operation of entity would be hampered to such extent by submitting requisition in usual manner that it may affect life, health, or welfare of community or cause significant damage to operational abilities of MDSO.

Answer 1

Assistant Sheriff

Question 2

Its policy of MDSO that “________” be established on all MDSO competitive selection processes including ITBs, RFPs, & RFQs for provision of goods & services. The _______ is designed to protect integrity of procurement process by shielding it from undue influences prior to recommendation of contract award. Cone of Silence shall be imposed on these contracts after advertisement of same.

Answer 2

“Cone of Silence”

Cone of Silence terminates upon issuance of recommendation of contract award & conclusion of protest period.

Question 3

The _____ is responsible for ensuring MDSO’s procurement process is executed in accordance w/ applicable law & MDSO policies.

Answer 3

FPO

Question 4

Chapter 4 Part III- Purchasing:
MDSO subject-matter experts, in collaboration w/ SPD & FPO staff, shall conduct market research prior to or during development of contract specifications or “________” for any purchase of goods or services.

Answer 4

scope of work

Question 5

Chapter 4 Part III- Purchasing:
Unless prohibited by this Section or MDSO unit policy, MDSO employees may accept gifts w/ value not exceeding $_____.

Answer 5

$100

Question 6

Chapter 4 Part III- Purchasing:
When soliciting bids that’ll result in multi-year contract, renewal term may not exceed ______ years or term of original contract, whichevers longer. All contracts for purchases, leases, or acquisition of commodities or services exceeding established amounts as below in this Section should, whenever possible, be based on 2 or more competitive bids.

Answer 6

3 years

Question 7

Chapter 4 Part III- Purchasing: / Small Purchases:
When estimated procurement cost is $______ or less, purchase may be made w/out competitive solicitation pursuant to this policy, procurement guidelines in FL law, FSS 287.057 -Procurement of commodities or contractual services, & FSS 287.017 - Purchasing categories, threshold amounts.

Answer 7

$10,000

When estimated cost between $10,001 & $100,000, theres requirement to solicit minimum of 3 vendors registered w/ MDC under that commodity utilizing ITB, RFQ, or RFP process in accordance w/ this policy & FL law. Formal solicitation is not required for purchases under $100,000.

Question 8

Chapter 4 Part III- Purchasing:
_________ is online auction in which sellers bid against each other to win buyer’s business & is typically used to purchase commodities from multiple pre-qualified providers. _________ will be advertised & /or electronically posted in INFORMS, & potential bidders will be notified of date & time of ________.

Answer 8

Reverse auction

Question 9

Chapter 4 Part III- Purchasing: / Bid Opening Procedures:
1. Opening: Bid results will NOT be read at bid opening but will be available w/in ______ business days after opening or upon intended decision of MDSO, whichevers earlier, as in FL law.

Answer 9

30 business days

Question 10

Who must approve procurement of goods & services over $250,000?

A. Undersheriff
B. General Counsel’s Office
C. Sheriff
D. Executive Director

Answer 10

D. Executive Director

(Of the Office of Administration)

Question 11

How many business days does a vendor have to file an appeal of suspension?

A. 30 calendar days
B. 5 business days
C. 15 business days
D. 3 business days

Answer 11

D. 3 business days

Question 12

How many business days does a vendor have to respond to a suspension complaint?

A. 10 business days
B. 5 business days
C. 30 calendar days
D. 3 business days

Answer 12

A. 10 business days

Question 13

Up to what amount may the FPO Commander approve procurement of goods and services?

A. $100,000
B. $150,000
C. $500,000
D. $250,000

Answer 13

D. $250,000

Question 14

What is the small purchase threshold, allowing procurement without competitive solicitation?

A. $10,000 or less
B. $25,000 or less
C. $100,000 or less
D. $5,000 or less

Answer 14

A. $10,000 or less

Question 15

How many business days does the FPO have to respond to a reinstatement appeal?

A. 10 business days
B. 5 business days
C. 30 business days
D. 3 business days

Answer 15

C. 30 business days

Question 16

Who appoints the evaluation committee for an RFP?

A. FPO Commander only
B. Sheriff
C. Undersheriff
D. Procurement & Contacts Manager

Answer 16

D. Procurement & Contacts Manager

Question 16

What is a capital outlay item?

A. A professional service
B. A grant funded expense
C. A non-consumable item w/ a useful life of 1 year or more
D. A petty cash reimbursement

Answer 16

C. A non-consumable item w/ a useful life of 1 year or more

Question 17

What percentage preference applies to formal bids greater than $250,000?

A. 1%
B. 3%
C. 5%
D. 7%

Answer 17

A. 1%

Question 18

Within how many business days must an invoice before I did after an emergency purchase?

A. 5 business days
B. 1 business day
C. 2 business days
D. 3 business days

Answer 18

C. 2 business days