Cdi5

Question 1

specific form of writing that is organized around concisely identifying and examining issues, events, or findings that have happened in a physical sense, such as events that have occurred within an organization, or findings from a research investigation.

Answer 1

Report

Question 2

a document that details all of the facts, circumstances, and timeline of events surrounding an incident.

Answer 2

Police report

Question 3

Police reports assist with the identification, apprehension and prosecution of criminals by serving as a source document for filing criminal complaints, by providing a record of all investigations, and providing a basis for additional follow up investigations.

Answer 3

Identification of Criminals
Police reports assist with the

Question 4

Police reports aid prosecutors, defense attorneys, and other law enforcement agencies by providing records of all investigations and serving as source documents for criminal prosecution, as well as documenting agency actions.

Answer 4

Investigative record

Question 5

Police reports assist officers prior to or during court appearances by refreshing the officer’s memory before testifying, or preparing to provide hearsay testimony at preliminary hearings.

Answer 5

Court preparation

Question 6

Police reports are essential for risk managers, insurance companies, and civil litigation attorneys for use in determining potential civil liability by documenting events such as accidents or injuries on city, county, or state property, workman’s compensation type injuries, as well as to presenting justification for an officer’s behavior or actions in a civil complaint or lawsuit against the officer.

Answer 6

Civil Liability assessment

Question 7

Police reports assist police and civilian administrators as well as the campus community by providing statistical information for analysis of crime trends, equipment needs, manpower issues, continued professional training requirements, and assist in the evaluation of officer performance.

Answer 7

Statistical analysis

Question 8

police report is an objective accounting of the relevant and observed facts of the case, and any conclusions made by the reporting officer must be supported by articulated and documented facts.
Unsubstantiated opinions or conclusions are never to
be included in an effective report.

Answer 8

Factual

Question 9

The decisions and actions taken as a result of the report must be supported by accurate information contained in the report. If any information is inaccurate, the credibility and reliability of the report will likely be jeopardized. Accuracy is achieved by carefully, precisely, and honestly reporting of all relevant information.

Answer 9

Accurate

Question 10

A police report speaks for the reporting officer when he or she is not present. There should be no doubt or confusion regarding what happened during an incident or crime, based upon the content of a police report.

Answer 10

Clear

Question 11

Reports should be brief but also contain all relevant information necessary revity complete understanding of the crime or incident, without additional explanation.
Should never take precedence over accuracy, completeness, or clarity in report writing.

Answer 11

Concise

Question 12

contain all the relevant facts, information, and details that the reader will need to have in order to have a comprehensive understanding of the crime or incident described in the report. The report is complete when it is a complete word picture of the incident, there are no questions left unanswered by the reader, officer actions are explained and justified by the contents of the report, and both supporting and conflicting information is included.

Answer 12

Complete

Question 13

No decisions can be made or actions taken regarding an arrest or request for follow up investigation if a report is not submitted in a timely fashion.

Answer 13

Timely

Question 14

refers to any activity that a writer engages in prior to the actual writing to the draft. In a writing class, activities under this category include brainstorming or generating ideas. In public safety report writing, this is represented by the acronym GRO which stands for Gathering, Recording and Organizing Facts.

Answer 14

Pre-writing

Question 15

Before writing your report, you need to be sure that you have the facts.
By facts, we mean the details of the incident or account as they happened and not as they are told by one who was not present at the scene of the incident. Hearsay and rumors are not facts, and neither are opinions.

Answer 15

Gathering of facts

Question 16

Parallel to gathering of facts is data recording. For police report writing, you can refer to pages of your own designed templates for offenses against person, offenses against properties, vehicular accidents, and complaints or incidents, which may be useful in writing spot report or other official reports following memorandum format.

Answer 16

Recording and organizing

Question 17

These shall be expounded in separate chapters of this book. Briefly though, with the filled out templates, the writing stage will no longer be as laborious or painstaking as when there is no organized baseline data gathered in the pre-writing stage.

Answer 17

Writing

Question 18

is the stage in the writing process where you take closer look at the written work both in content and form

Answer 18

Evaluating

Question 19

are the original source documents used to write a police ofitte For this reason, if field notes are incomplete, poorly organized, or illegible, they should of ittle use to the officer in writing the resulting police report. For this reason, field notes shound always be taken at the scene, especially when interviewing suspect, victims or witnesses, and whenever the officer wishes to remember specific details at a later time.

Answer 19

Field notes

Question 20

Typically more reliable than memory

Answer 20

Field note

Question 21

are obtained from the officer’s direct observations and from field interviews with suspects, victims, and witnesses.

Answer 21

Field notes

Question 22

is where the ofcer will learn the majority of the information about a crime or incident.

Answer 22

Field interview

Question 23

This minimizes distractions and interruptions. Separating the involved parties also focuses their attention on speaking to the officer, rather than each other

Answer 23

Separate the involved parties.

Question 24

Ask the person what happened, and allow them to talk about it freely. Let them explain it in terms that they understand.
focused on the main subject being discussed in the interview. If they begin to get off
• Be sure to keep the person
topic, guide the person back to the subject, and always use active listening skills to encourage the person to talk. Listen carefully, and pay attention to the details of the incident. Don’t take notes at this point in the interview!

Answer 24

Listen attentively

Question 25

Ask the person to repeat their account of what happened, but stop the person and ask questions for clarification, where necessary. Take notes, but write in short, simple statements, highlighting the important thoughts or ideas. Be sure to obtain accurate identification information for the person at this point, and ask any additional questions that are necessary for clarification.

Answer 25

Take notes/ Ask questions.

Question 26

Repeat specific information to the person being interviewed from the notes taken in the previous step, to ensure accuracy, and give them an opportunity to add facts. Be sure to confirm direct quotes, time relationships, weapons information,

Answer 26

Verify information

Question 27

One of the most important skills that officers are required to have while conducting a field interview and taking field notes is determining the difference between opinions, facts, and conclusions in a statement given by a suspect or witness: Another important skill is being able to determine what information is relevant to the case or incident.

Answer 27

Field Interview skill

Question 28

an effective police and 1 H). report should always answer the questions

Answer 28

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